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- Tasks: Assist in managing contracts and liaise with team members for smooth operations.
- Company: Join EMCOR UK, a diverse and inclusive workplace that values every individual.
- Benefits: Enjoy holiday buy scheme, extensive learning opportunities, and health cash plan.
- Why this job: Make an impact by supporting contract management and developing essential skills.
- Qualifications: Five GCSEs including Maths & English; good IT and communication skills.
- Other info: Flexible work environment with opportunities for progression and personal growth.
The predicted salary is between 21600 - 36000 £ per year.
To assist various Contract Managers in the smooth and effective administration of the Contracts, liaising with other team members to ensure a consistent and professional approach.
Responsibilities
- To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers.
- To assist with the producing of operational and monthly reports internally and externally.
- To control the full implementation of the IMS and assist with internal audits to ensure full compliance with EFS standard procedures and accreditations.
- To assist in the preparation of supporting documentation for the purposes of final invoicing.
- To assist in the collation and development of monthly KPI reports on Contract activities.
- To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing.
- To assist with the producing and analysing of financial reports.
- To carry out general typing and filing duties as required.
- To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers.
- To compile engineers timesheets and input relevant information onto the Timesheet Database System.
- To respond to clients' Helpdesk requests.
- To assist with emergency requests and administration cover from additional sites.
Qualifications
- Five GCSE qualifications at level A to C including Maths & English.
- Good IT skills including Word, Excel, PowerPoint, Access & Works - including site specific PPM systems & BMS.
- Good telephone manner.
- Good time keeper.
- Able to work as part of a larger team.
- Conscientious.
- Able to work under pressure and to defined deadlines.
- Basic understanding of Quality Assurance and service delivery.
- Good interpersonal and customer relationship skills.
- Smart, presentable appearance.
- Personable and approachable.
- Flexible and adaptable.
- Trustworthy.
- A team player with the ability to work from their own initiative.
- Willingness to learn new skills and embrace procedures.
Benefits
- Holiday Buy Scheme - up to 5 days a year.
- Industry leading Maternity & Paternity Policies.
- Refer a Friend scheme - worth £500 per referral.
- GEMS - Internal recognition scheme with vouchers for Amazon and retail/dining.
- Extensive Learning & Development opportunities, including opportunities for progression.
- Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
- Bike To Work Scheme.
- Paid volunteering and charity days.
- Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
- Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
Contract Administrator in Horsham employer: EMCOR UK
Contact Detail:
EMCOR UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator in Horsham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over others.
We think you need these skills to ace Contract Administrator in Horsham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight relevant experience and skills that match the job description, like your IT skills and ability to work under pressure.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team. Mention your communication skills and how you can contribute to the smooth administration of contracts.
Showcase Your Team Spirit: We love team players! In your application, share examples of how you've worked effectively in a team before. This will show us that you can collaborate well with others, just like we do at StudySmarter.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at EMCOR UK
✨Know Your Contracts
Familiarise yourself with the basics of contract administration. Understand the key responsibilities listed in the job description, such as raising purchase orders and preparing reports. This will help you speak confidently about how your skills align with the role.
✨Showcase Your IT Skills
Since good IT skills are essential for this position, be prepared to discuss your experience with software like Word, Excel, and any site-specific systems. Consider bringing examples of reports or documents you've created to demonstrate your proficiency.
✨Communicate Effectively
Practice your communication skills before the interview. Since the role involves liaising with team members and responding to client requests, think of examples where you've successfully communicated in a professional setting. This will show that you're personable and approachable.
✨Demonstrate Team Spirit
Be ready to share experiences that highlight your ability to work as part of a team. Discuss times when you've collaborated on projects or supported colleagues, as this role requires a strong team player who can also work independently when needed.
