Facilities Co-Ordinator
Facilities Co-Ordinator

Facilities Co-Ordinator

Full-Time 30000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support the Facilities Manager in managing soft services and administrative tasks.
  • Company: EMCOR UK revolutionises facilities management with a focus on people and innovation.
  • Benefits: Enjoy 25 days holiday, company sick pay, and discounts on shopping and gym memberships.
  • Why this job: Be part of a team that creates better workplaces while minimising environmental impact.
  • Qualifications: Full driving license, strong English skills, and customer service experience required.
  • Other info: Diversity is celebrated; all backgrounds are encouraged to apply.

The predicted salary is between 30000 - 42000 £ per year.

Working hours: Monday to Friday 7:30 - 16.30 (40 hours per week)

Benefits: 25 days holiday + BH, Company Sick Pay, Flexi Benefits Discounts including Discount Shopping, Gym, Days Out, Extensive Learning & Development opportunities.

About EMCOR UK: At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future.

Job Purpose: To support the Facilities Manager in ensuring compliance with the agreement between EMCOR UK and the client. The Facilities Co-Ordinator will manage the service deliverables for all soft services to promote an ethos of teamwork and to instil a culture of continuous improvement. You will also provide administrative support to ensure that our workflow is delivered effectively and efficiently.

What you’ll do:

  • Adherence to all EHS and client processes in a multi-use environment
  • Proactive management of helpdesk tasks and ensuring SLA achievement
  • Responsible for the day to day management of all soft services
  • Overseeing & covering reception duties when required
  • Carry out administrative duties for facilities which include KPI Auditing, collating records of quotations and formulating minutes of meetings
  • Assist the FM to ensure all finance processes are followed and records kept up to date with regards to extra works quotations and budget management
  • Ensure all soft services & M&E log book processes and procedures are achieved
  • Support the M&E Supervisor with ensuring the CAFM System and Asset Management database is kept up to date and regularly reviewed
  • Maintain and control stock levels of PPE, Office Stationery/Equipment
  • Hold responsibility for all aspects of administration requirements for the FM team
  • Develop and maintain relationship with suppliers and subcontractors
  • Ensure that clients are subjected to minimum disruptions whilst FM works are carried out, leading communication distribution when required
  • Act upon reasonable requests and instructions from the client, customer and peers/colleagues from all departments/service lines
  • Assist the Operations Manager in administration duties for the account
  • Line manage our cleaning and reception, also management of all other soft services delivered by preferred suppliers which include catering, vending, pest control and workwear, etc.

Who you’ll be:

  • Hold a full driving license
  • Strong command of written and spoken English
  • Knowledge of key operational procedures, e.g. supplier control, procurement, Health & Safety (IOSH Managing Safely & SIA license preferred but not essential as training will be provided)
  • Line management/supervision of personnel
  • Well organised with the ability to prioritise workloads
  • Previous experience in front facing customer service skills
  • Sound administrative experience
  • Excellent IT skills including all Office 365 software
  • Willingness to travel for work as and when required

At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.

Facilities Co-Ordinator employer: EMCOR UK

At EMCOR UK, we pride ourselves on being an exceptional employer, offering a supportive work culture that prioritises employee well-being and development. With 25 days of holiday, flexible benefits, and extensive learning opportunities, we empower our Facilities Co-Ordinators to thrive in their roles while contributing to a sustainable future. Our commitment to diversity and inclusion ensures that every team member is valued, making EMCOR UK a truly rewarding place to work.
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Contact Detail:

EMCOR UK Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Facilities Co-Ordinator

✨Tip Number 1

Familiarise yourself with EMCOR UK's values and mission. Understanding their commitment to creating a better world at work will help you align your responses during interviews and demonstrate that you're a good cultural fit.

✨Tip Number 2

Highlight your experience in facilities management or customer service during networking opportunities. Engaging with current employees on platforms like LinkedIn can provide insights into the company culture and may even lead to referrals.

✨Tip Number 3

Prepare to discuss specific examples of how you've managed soft services or administrative tasks in previous roles. Being able to articulate your hands-on experience will set you apart from other candidates.

✨Tip Number 4

Stay updated on industry trends related to facilities management and sustainability. Showing that you are knowledgeable about current practices can impress interviewers and demonstrate your commitment to continuous improvement.

We think you need these skills to ace Facilities Co-Ordinator

Strong Command of Written and Spoken English
Knowledge of Health & Safety Procedures
Supplier Control and Procurement Skills
Line Management and Supervision
Excellent Customer Service Skills
Sound Administrative Experience
Proficient in Office 365 Software
Organisational Skills
Ability to Prioritise Workloads
Proactive Management of Helpdesk Tasks
Experience in Facilities Management
Communication Skills
Attention to Detail
Ability to Maintain Relationships with Suppliers and Subcontractors
Willingness to Travel for Work

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Facilities Co-Ordinator role. Emphasise your administrative skills, customer service experience, and any knowledge of health and safety procedures.

Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific aspects of EMCOR UK that resonate with you, such as their commitment to creating a better workplace and their innovative approach to facilities management.

Highlight Relevant Qualifications: If you have qualifications related to health and safety, such as IOSH Managing Safely, or experience in managing soft services, be sure to mention these in your application. This will demonstrate your suitability for the role.

Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Facilities Co-Ordinator role.

How to prepare for a job interview at EMCOR UK

✨Understand the Company Culture

Before your interview, take some time to research EMCOR UK and its values. Understanding their commitment to creating a better world at work will help you align your answers with their ethos during the interview.

✨Showcase Your Organisational Skills

As a Facilities Co-Ordinator, being organised is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, highlighting your ability to prioritise workloads effectively.

✨Demonstrate Customer Service Experience

Since the role involves front-facing customer service, be ready to share experiences where you've successfully handled customer queries or complaints. This will show your capability in maintaining strong relationships with clients and colleagues.

✨Prepare for Technical Questions

Familiarise yourself with key operational procedures relevant to the role, such as Health & Safety regulations and supplier management. Being knowledgeable about these topics will demonstrate your readiness to take on the responsibilities of the position.

Facilities Co-Ordinator
EMCOR UK
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  • Facilities Co-Ordinator

    Full-Time
    30000 - 42000 £ / year (est.)

    Application deadline: 2027-07-09

  • E

    EMCOR UK

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