At a Glance
- Tasks: Keep our London office running smoothly and support the team with daily operations.
- Company: Join Embrava, a dynamic workplace technology company transforming hybrid teamwork.
- Benefits: Enjoy a vibrant office environment and opportunities for personal growth.
- Other info: Collaborative culture with a chance to grow in a scaling company.
- Why this job: Be the backbone of our team, making everything work seamlessly behind the scenes.
- Qualifications: 1-3 years in admin roles, strong organisational skills, and a proactive mindset.
The predicted salary is between 24000 - 28000 £ per year.
Location: On-site, 131 Finsbury Pavement, London EC2A 1NT
Type: Full-time
About Embrava
Embrava is a workplace technology company building tools that help hybrid teams work better together. Founded in Australia and now operating across the UK, US, and Australia, we are best known for Blynclight status indicators and our Desk and Room Sign solutions for modern, flexible offices. Our London office in Finsbury Pavement is the base for our growing UK operation, and you will play a key part in helping it run day to day.
The Role
We are looking for an organized, proactive Administrative Assistant to keep our London office running smoothly and to support the wider team across day-to-day operations. This is a hands-on, in-person role for someone who enjoys variety, takes ownership of details, and likes being the person who makes everything work behind the scenes.
What You Will Do
- Manage the front-of-house experience: greet visitors, handle deliveries, and keep shared spaces organized and presentable
- Coordinate diaries, schedule meetings, and arrange travel for team members
- Order and track office supplies, equipment, and kitchen stock, and liaise with building management and suppliers
- Help plan and run team events, away days, and in-office gatherings
- Process expenses, maintain records, and support light bookkeeping and document organization
- Assist with onboarding logistics for new starters, including desk setup and welcome materials
- Provide general administrative support to the operations and leadership teams as needed
What We Are Looking For
- 1 to 3 years of administrative, office coordination, or front-of-house experience
- Excellent organizational skills and strong attention to detail
- Confident written and verbal communication
- Comfort with Microsoft 365 (Outlook, Word, Excel, Teams) and general office tools
- A proactive, problem-solving mindset and the ability to juggle competing priorities
- Discretion and good judgment when handling confidential information
What We Offer
A well-connected office in the heart of the City of London
A collaborative team and the chance to grow alongside a scaling company
Administrative Assistant in London employer: Embrava
Embrava is an exceptional employer, offering a vibrant work culture in the heart of London that fosters collaboration and innovation. As an Administrative Assistant, you will be part of a dynamic team where your contributions are valued, and you'll have ample opportunities for personal and professional growth within a rapidly expanding company. Enjoy the benefits of working in a well-connected office while playing a crucial role in supporting hybrid teams and enhancing workplace efficiency.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand what Embrava does and think about how your skills as an Administrative Assistant can help them thrive. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction, being confident and clear in your conversations will set you apart. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the Embrava team.
We think you need these skills to ace Administrative Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the Administrative Assistant role. Highlight your organisational skills and any relevant experience in office coordination or front-of-house duties.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've successfully managed competing priorities or supported a team in the past.
Showcase Your Tech Savvy:Since the role requires comfort with Microsoft 365 and general office tools, mention any relevant software experience you have. If you've used tools like Outlook, Word, or Excel, give examples of how you've utilised them effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Embrava
✨Know the Company Inside Out
Before your interview, take some time to research Embrava and its products. Understand their workplace technology solutions and how they help hybrid teams. This will not only show your interest but also help you relate your skills to their needs.
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you handle competing priorities and keep everything running smoothly.
✨Practice Your Communication Skills
Since the role involves a lot of interaction with team members and visitors, practice clear and confident communication. You might want to rehearse common interview questions and answers, focusing on how you convey information effectively and professionally.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and what success looks like in this role. This shows that you're genuinely interested in the position and helps you assess if it's the right fit for you.
