At a Glance
- Tasks: Keep our London office running smoothly and support day-to-day operations.
- Company: Embrava, a workplace tech company transforming hybrid team collaboration.
- Benefits: Dynamic office environment in central London with growth opportunities.
- Other info: Join a collaborative team and grow with a scaling company.
- Why this job: Be the backbone of our team and make a real impact every day.
- Qualifications: 1-3 years of admin experience and strong organisational skills.
The predicted salary is between 27800 - 30000 £ per year.
Embrava is a workplace technology company building tools that help hybrid teams work better together. Founded in Australia and now operating across the UK, US, and Australia, we are best known for Blynclight status indicators and our Desk and Room Sign solutions for modern, flexible offices. Our London office in Finsbury Pavement is the base for our growing UK operation, and you will play a key part in helping it run day to day.
We are looking for an organized, proactive Administrative Assistant to keep our London office running smoothly and to support the wider team across day-to-day operations. This is a hands-on, in-person role for someone who enjoys variety, takes ownership of details, and likes being the person who makes everything work behind the scenes.
What You Will Do
- Manage the front-of-house experience: greet visitors, handle deliveries, and keep shared spaces organized and presentable.
- Coordinate diaries, schedule meetings, and arrange travel for team members.
- Order and track office supplies, equipment, and kitchen stock, and liaise with building management and suppliers.
- Help plan and run team events, away days, and in-office gatherings.
- Process expenses, maintain records, and support light bookkeeping and document organization.
- Assist with onboarding logistics for new starters, including desk setup and welcome materials.
- Provide general administrative support to the operations and leadership teams as needed.
What We Are Looking For
- 1 to 3 years of administrative, office coordination, or front-of-house experience.
- Excellent organizational skills and strong attention to detail.
- Confident written and verbal communication.
- Comfort with Microsoft 365 (Outlook, Word, Excel, Teams) and general office tools.
- A proactive, problem-solving mindset and the ability to juggle competing priorities.
- Discretion and good judgment when handling confidential information.
What We Offer
- A well-connected office in the heart of the City of London.
- A collaborative team and the chance to grow alongside a scaling company.
Operations Assistants & Senior Assistants in City of London employer: Embrava
Embrava is an exceptional employer, offering a vibrant work culture in the heart of London that fosters collaboration and innovation. With a focus on employee growth, you will have the opportunity to develop your skills while contributing to a dynamic team dedicated to enhancing workplace technology. Enjoy the benefits of a well-connected office environment, where your contributions are valued and recognised as we scale together.
