At a Glance
- Tasks: Keep our London office running smoothly and support the team with daily operations.
- Company: Join Embrava, a dynamic workplace technology company transforming hybrid teamwork.
- Benefits: Collaborative environment, growth opportunities, and a vibrant office in central London.
- Other info: Perfect for those who thrive in a fast-paced, varied role.
- Why this job: Be the backbone of our team and make a real impact in a growing company.
- Qualifications: 1-3 years of admin experience, strong organisational skills, and a proactive mindset.
The predicted salary is between 24000 - 28000 £ per year.
Location: On-site, 131 Finsbury Pavement, London EC2A 1NT
Type: Full-time
About Embrava
Embrava is a workplace technology company building tools that help hybrid teams work better together. Founded in Australia and now operating across the UK, US, and Australia, we are best known for Blynclight status indicators and our Desk and Room Sign solutions for modern, flexible offices. Our London office in Finsbury Pavement is the base for our growing UK operation, and you will play a key part in helping it run day to day.
The Role
We are looking for an organized, proactive Administrative Assistant to keep our London office running smoothly and to support the wider team across day-to-day operations. This is a hands-on, in-person role for someone who enjoys variety, takes ownership of details, and likes being the person who makes everything work behind the scenes.
What You Will Do
- Manage the front-of-house experience: greet visitors, handle deliveries, and keep shared spaces organized and presentable
- Coordinate diaries, schedule meetings, and arrange travel for team members
- Order and track office supplies, equipment, and kitchen stock, and liaise with building management and suppliers
- Help plan and run team events, away days, and in-office gatherings
- Process expenses, maintain records, and support light bookkeeping and document organization
- Assist with onboarding logistics for new starters, including desk setup and welcome materials
- Provide general administrative support to the operations and leadership teams as needed
What We Are Looking For
- 1 to 3 years of administrative, office coordination, or front-of-house experience
- Excellent organizational skills and strong attention to detail
- Confident written and verbal communication
- Comfort with Microsoft 365 (Outlook, Word, Excel, Teams) and general office tools
- A proactive, problem-solving mindset and the ability to juggle competing priorities
- Discretion and good judgment when handling confidential information
What We Offer
A well-connected office in the heart of the City of London. A collaborative team and the chance to grow alongside a scaling company.
Administrative Assistant employer: Embrava
Embrava is an exceptional employer, offering a vibrant work culture in the heart of London that fosters collaboration and innovation. As an Administrative Assistant, you will enjoy a dynamic environment with opportunities for personal and professional growth while being part of a supportive team dedicated to enhancing workplace technology. With a focus on employee development and a commitment to making hybrid teams thrive, Embrava provides a rewarding experience for those looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Embrava on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Embrava's products and culture. Show us that you’re not just another candidate; you’re genuinely interested in how our tools help teams work better together.
✨Tip Number 3
Practice common interview questions, especially those related to organisation and problem-solving. We love candidates who can demonstrate their proactive mindset and attention to detail!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re enthusiastic about the role. Plus, it’s a great way to reiterate your fit for the position.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Show Your Organisational Skills:As an Administrative Assistant, your ability to stay organised is key. Make sure your application highlights any experience you have in managing schedules, coordinating events, or keeping things running smoothly. We want to see how you can bring that skill to our team!
Be Proactive in Your Approach:We love a proactive mindset! In your application, share examples of how you've taken initiative in past roles. Whether it’s solving a problem before it escalates or suggesting improvements, show us how you can make things work better behind the scenes.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences that match the job description. We appreciate when candidates take the extra step to connect their background with what we’re looking for.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team at Embrava!
How to prepare for a job interview at Embrava
✨Know the Company Inside Out
Before your interview, take some time to research Embrava and its products. Understand their workplace technology solutions and how they help hybrid teams. This will not only show your interest but also help you relate your skills to their needs.
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you can bring that same level of organisation to Embrava.
✨Practice Your Communication Skills
Since the role requires confident written and verbal communication, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask during the interview, showing that you're engaged and interested in the role.
✨Demonstrate Your Proactive Mindset
Emphasise your problem-solving abilities and proactive approach. Think of instances where you took the initiative to resolve an issue or improve a process. This will resonate well with Embrava's need for someone who can juggle competing priorities effectively.
