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- Tasks: Support the academic team and ensure a smooth learning experience for students.
- Company: Join a globally recognised brand in summer education programmes.
- Benefits: Competitive pay, free accommodation, and a vibrant work environment.
- Why this job: Make a difference in students' lives while enjoying a fun summer atmosphere.
- Qualifications: Strong organisational skills and a passion for education.
- Other info: Work with a diverse team and build global connections.
The predicted salary is between 30000 - 42000 £ per year.
Join our winning team of global superstars in summer 2026. Embassy Summer, under its parent company EC English, offers award-winning summer vacation programmes for young people across multiple locations in the UK, Malta, Spain, South Africa & UAE. Students learn English or Spanish whilst immersing themselves in the local culture and surroundings. Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities.
The Academic Administrator reports to the Director of Studies. Their role is to carry out the administrative tasks of the Academic Department promptly and accurately.
Key Responsibilities- Ensuring the smooth running of the academic department in collaboration with the Director of Studies.
- Promoting and safeguarding the welfare of students with whom you come into contact.
- Maximise student and Group leader satisfaction by dealing with classing and level queries.
- Monitoring and checking attendance.
- Assisting with testing and induction days.
- Collating test results.
- Assigning students to classes and communicating class allocation.
- Assigning teachers to classes.
- Printing and displaying class lists in a timely manner.
- Printing certificates and reports.
- Monitor branded stock and ensuring the teacher’s rooms are stocked with required resources.
- Check technology in classrooms, if required.
- Ensuring all student feedback is collected prior to student departure.
- Ensure contracted teacher centre duties are fulfilled.
- To carry out centre duties to meet the operational needs of the centre.
- To create a positive, inclusive and safe workplace environment.
The job holder will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters. Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.
Education Required- To have excellent Excel and other Microsoft Office skills.
- Educated to Degree Level or equivalent (Level 6 Qualifications and Credit Framework).
- CELTA, Trinity ESOL or To have completed a TEFL course (min 120 hours input).
- Attention to detail.
- Desire to work in education / learning.
- Excellent organisational skills.
- The ability to communicate effectively with others.
- The ability to work independently.
- Excellent communication and interpersonal skills.
- Excellent organisational and planning skills.
- Excellent IT skills (especially Excel).
- Ability to work under pressure.
6 days out of 7 (1 day off per week). All management roles are residential.
RemunerationGross weekly pay: £698.98 (Basic weekly pay: £623.70 + Holiday pay: £75.28). FREE Full board residential accommodation included.
Staff UniformAll staff are required to wear the designated company uniform while on duty. Employees must ensure that the uniform is worn properly, maintained in a clean and presentable condition, and always adheres to the company’s dress code standards.
Disclosure and Barring ServiceIf you do not have a valid Enhanced DBS and are not subscribed to the DBS update service, we will need to apply for a new Enhanced DBS for you. Please confirm this at the time of application.
Equality and DiversityEquality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.
Academic Administrator employer: Embassy Summer
Contact Detail:
Embassy Summer Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, attend relevant events, and don’t be shy about introducing yourself. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission to help students succeed in a global community. When you show that you’re aligned with their vision, it’ll make a lasting impression on the hiring team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your skills and experiences that relate to the role of Academic Administrator, especially your organisational and communication skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our brand. So, get your application in and let’s make some magic happen!
We think you need these skills to ace Academic Administrator
Some tips for your application 🫡
Show Your Passion for Education: When writing your application, let us see your enthusiasm for education and learning. Share any relevant experiences that highlight your commitment to helping students succeed, as this aligns perfectly with our mission at Embassy Summer.
Be Detail-Oriented: Attention to detail is key for the Academic Administrator role. Make sure your application is free from typos and errors. We want to see that you can communicate clearly and accurately, just like you would in the role!
Highlight Your Organisational Skills: In your application, emphasise your organisational skills. Give examples of how you've successfully managed tasks or projects in the past. This will show us that you're ready to keep our academic department running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re tech-savvy, which is a big plus for this role!
How to prepare for a job interview at Embassy Summer
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Academic Administrator. Familiarise yourself with tasks like monitoring attendance and collating test results. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, especially in a busy educational environment.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. You might be asked about how you would handle classing and level queries, so think of scenarios where you've resolved similar issues in the past.
✨Emphasise Your Attention to Detail
Attention to detail is crucial for an Academic Administrator. Prepare to discuss how you ensure accuracy in your work, whether it's printing class lists or checking technology in classrooms. Highlight any specific tools or methods you use to maintain high standards in your administrative tasks.
