Event Executive

A business-to-business media company with a focused portfolio of market-leading events and brands. Across the company we create products our customers value to help drive their success, which in turn drives our own growth. Our product focus is around paid-for subscriptions, conferences, awards, digital insight and bespoke marketing solutions.

As an Event Executive you are part of an enthusiastic and busy event operations team, running B2B conferences, exhibitions and award ceremonies. Your role is key to the successful execution of our events portfolio. You should have a love for events, provide outstanding customer service, be an enthusiastic professional and be able to build relationships with internal and external customers. You will have operational responsibility from concept to delivery, using creativity and a keen eye for detail, along with the ability to multi-task, to deliver industry-leading events.

• Working alongside the Event Manager and event operations team in the overall planning, execution and commercial viability of a variety of annual events on behalf of emap’s B2B brands.
• Researching suitable entertainment for events.
• Working with the Event Manager and the brands to produce high-quality event collateral, including thorough checking of all copy, e.g. agendas, websites, booking forms, tickets, programmes, etc.
• Liaising with the production/AV supplier in pre-production and assisting with all aspects of the staging requirements for the events.
• Providing outstanding customer service with all external and internal stakeholders, via written and verbal communication.
• Performing all the administrative tasks associated with events, including database management.
• Building strong relationships with suppliers, including AV teams, venues, entertainers, etc, negotiating to ensure the best value is achieved, and co-ordinating the production of all event signage with the appropriate logos/messages, etc.
• Assisting in selecting menus, room layouts and table plans.
• Providing on-site event support – specific responsibilities are allocated by the Event Manager, to include overseeing the production team, briefing and liaising with venue staff, co-ordination of sponsors, managing registration, ensuring table plans are correct and adhered to, etc.
• Sharing best practice across the team.
• Website & comms proofing.

• Educated to degree level or equivalent – preferred but not essential. Event Management Degree is desirable.
• Experience of events/customer service.
• Proficient use of the latest version of Microsoft Office.
• Proven ability to handle multiple deadlines.
• Excellent communication skills.
• Experience in managing events websites – desirable.
• Attention to detail.

• A driven individual with excellent planning and organisational skills.
• Proactive and confident.
• Flexible with working hours during events.
• A team player, but secure working independently and on own initiative.
• Able to work well under pressure in a fast-paced environment while maintaining high standards and meeting multiple deadlines.
• Able to read and interpret data effectively.
• Takes a creative approach to everyday challenges.
• Enthusiasm and willingness to change and innovate processes.
• Ability to multi-task and prioritise workload effectively.
• Ability to represent the brand and business as a positive ambassador while on site at events and in communications.

• Able to use initiative and be proactive.
• Calm and professional under pressure.
• Deadline driven and results orientated.
• Creative.
• Punctual.
• Positive and enthusiastic.
• Team player.
• Organised, tenacious and committed.
• Has a passion for events.

• 25 days of annual leave, with the option to buy or sell additional days.
• One additional day of annual leave per year - Celebration Day.
• Health plan.
• Life assurance.
• Private virtual GP access.
• Seasonal flu jabs available at the office.
• Continuous learning & development opportunities.
• In-house Excellence Awards and other innovation projects.
• Cycle-to-work scheme.
• Discounted gym memberships.
• Retail discount vouchers.
• Rail season ticket loans.
• Pension scheme.
• One paid volunteer day per year.
• Annual Summer & Winter Celebrations.
• Work from home during August.
• Income protection and more.

Metropolis Group respects the privacy of every person for whom we have personal data. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept.

We are an equal opportunity employer and value diversity and inclusion. All applicants will be considered for employment without attention to race, age, religion or belief, pregnancy and maternity, marriage and civil partnership, sex, sexual orientation, gender identity, national origin, or disability status.

Please submit your CV and covering letter. Due to the volume of applications, we are unable to give individual feedback at the application stage; however if you are successfully shortlisted, you will be contacted within 10 working days of your application.