At a Glance
- Tasks: Manage project documentation and ensure accurate information flow across teams.
- Company: Join a leading UK infrastructure contractor with exciting long-term projects.
- Benefits: Competitive salary, hybrid working, and opportunities for career growth.
- Other info: Work in a dynamic environment with a supportive team and excellent career prospects.
- Why this job: Be part of major infrastructure projects that make a real difference in the community.
- Qualifications: Experience in document control or project administration, with strong organisational skills.
Are you an organised and detail-focused Document Controller with experience working within construction, engineering, or technical environments?
Do you have strong attention to detail, enjoy managing information and documentation, and have experience working with document management systems?
Are you looking for an opportunity to join a major infrastructure programme with long-term project opportunities across the North East?
Elvet Recruitment is delighted to be working in partnership with a leading UK infrastructure and construction contractor to recruit a Document Controller to join their team in the Tyne & Wear area.
Our client has secured significant long-term work within the water sector, supporting a major infrastructure investment programme across the North East.
With substantial projects planned over the coming years, this is an excellent opportunity to join an established organisation working on high-profile infrastructure projects.
The Document Controller will play a key role in supporting project teams by ensuring documentation and project information is accurately processed, controlled, distributed, stored, and maintained throughout the project lifecycle.
This is a predominantly office-based role, offering a hybrid working arrangement and the opportunity to work alongside experienced project, engineering, and information management teams within a large-scale infrastructure environment.
What You'll Be Doing
- Managing the receipt, processing, registration, filing, distribution, and archiving of project documentation.
- Maintaining accurate document registers and ensuring documentation is correctly recorded and easily retrievable.
- Managing document revisions and ensuring the latest approved versions are available to relevant project teams.
- Supporting the full document lifecycle from creation and review through to approval, distribution, and archiving.
- Administering electronic document management systems, including maintaining appropriate access and permissions.
- Working with systems such as Project Wise, Share Point and other electronic document management platforms.
- Coordinating the flow of information between project managers, engineers, site teams, clients, subcontractors, and other stakeholders.
- Ensuring drawings, reports, correspondence, technical documentation, and project information are distributed accurately and within agreed timescales.
- Carrying out quality checks and audits to ensure documentation meets company, project, and regulatory requirements.
- Preparing reports relating to document status, compliance, distribution, and project information.
- Supporting project teams with document control procedures and best practice.
- Identifying opportunities to improve document control processes, efficiency, and accuracy.
What We're Looking For
- Previous experience within Document Control, Information Management, Project Administration, or a similar role.
- Experience within construction, civil engineering, infrastructure, engineering, or another technical environment would be advantageous.
- Understanding of document control principles and the document lifecycle.
- Experience using electronic document management systems, with knowledge of Project Wise, Share Point and/or Forma (ACC) advantageous.
- Strong organisational and time-management skills, with the ability to manage multiple priorities.
- Excellent attention to detail and a high level of accuracy.
- Strong written and verbal communication skills, with confidence liaising across project teams and external stakeholders.
- Good working knowledge of Microsoft Office, particularly Word and Excel.
- Ability to work independently while also contributing effectively as part of a wider project team.
- A proactive approach with a willingness to learn new systems and processes.
- Understanding of information security, data protection, and document confidentiality would be beneficial.
What's In It For You?
- Competitive salary, dependent on experience
- Permanent position
- Hybrid working – predominantly office-based with 1 day working from home
- Occasional travel to project sites may be required
- Opportunity to work on major infrastructure projects across the North East
- Long-term project pipeline within the water and infrastructure sector
This is a permanent opportunity, and Elvet Recruitment Limited is acting as an Employment Agency for permanent recruitment on behalf of our client.
By applying for this role, you accept the Terms & Conditions, Privacy Notice, and Disclaimers available on the Elvet Recruitment website.
For more information or a confidential discussion, please contact Heather Sweetman at Elvet Recruitment
Document Controller in Gateshead employer: Elvet Recruitment
Join a family-oriented company in Middlesbrough that prioritises employee development and offers a supportive work culture. With competitive salaries, an annual bonus scheme, and generous holiday allowances, this role as an HGV Class 1 ADR Driver not only provides financial rewards but also fosters a sense of belonging and growth within the team.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Gateshead
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Elvet Recruitment, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Elvet Recruitment.
We think you need these skills to ace Document Controller in Gateshead
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Elvet Recruitment
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
