Are you an experienced Administrator with strong organisational skills, excellent attention to detail and experience supporting technical or project-based teams? Are you confident managing documentation, coordinating information and keeping multiple people on track within a busy construction, engineering, utilities or infrastructure environment? We’re recruiting a Document Controller / Technical Administrator to join an established and growing business, supporting the day-to-day administration of its North East office and multi-utility projects. This is a varied role combining office administration, project coordination and document control, working closely with Project Managers, Design Managers, site teams, contractors and suppliers. You’ll be responsible for keeping the office running smoothly while ensuring project information is accurate, organised and available to the right people at the right time. The successful candidate will be highly organised, confident using Microsoft Office and SharePoint, and comfortable managing competing priorities, following up outstanding actions and communicating with a range of technical and commercial stakeholders. What You’ll Be Doing * Managing the day-to-day administration of the North East office, including facilities, supplies, equipment and office systems * Acting as a first point of contact for visitors, suppliers and general enquiries * Supporting the onboarding of new starters and maintaining clear, consistent office processes * Providing administrative support to Project Managers and Design Managers * Tracking project actions, deadlines and outstanding information, following up to keep projects moving * Preparing meeting agendas, taking minutes and circulating actions * Coordinating information between project teams, contractors, suppliers and external stakeholders * Preparing regular project status updates and reports * Maintaining accurate project information within SharePoint * Maintaining document, drawing and correspondence registers * Ensuring project teams are working from the latest approved documentation * Issuing documents and information to contractors and stakeholders while maintaining clear records * Supporting the preparation of project handover information, including test records and O&M documentation * Supporting the wider project team with administrative and coordination requirements * Identifying opportunities to improve office and project processes while maintaining high standards of health, safety and compliance What We’re Looking For * Previous experience within technical administration, project administration, office administration or document control * Experience within construction, engineering, utilities, infrastructure or a similar project-based environment * Strong organisational and time management skills with excellent attention to detail * Confident using Microsoft Office, particularly Excel * Experience using SharePoint or similar document management systems * Ability to manage multiple priorities and competing deadlines * Strong written and verbal communication skills * Confident communicating with engineers, contractors, suppliers and external stakeholders * Proactive approach with the confidence to follow up outstanding information and actions * Ability to work independently while supporting a wider project team Desirable: * Experience within energy, utilities or Independent Connections Provider (ICP) environments * Experience with document control, project registers or version control * Familiarity with RFIs, RAMS, handover documentation or O&M information * Experience improving administrative processes within a growing business The Details * Benefits: 26 days holiday, increasing to 31 after 5 years plus more If you’re an organised and proactive Administrator, Document Controller or Project Coordinator looking for a varied role within a growing technical and project-based business, this could be an excellent opportunity to develop your career while playing a key role in keeping projects and office operations running smoothly. For this position, Elvet Recruitment Limited will be acting as an employment agency in relation to permanent recruitment on behalf of our client. By applying for this job you accept the T&Cs, Privacy Notice and Disclaimers which can be found on our website. Please call Heather Sweetman at Elvet Recruitment to discuss this opportunity in more detail
Document Controller / Technical Administrator employer: Elvet Recruitment
Join a dynamic and supportive team at an established surfacing and construction business in the North East, where your organisational skills will be valued and rewarded. With a focus on collaboration and professional growth, this role offers a chance to take ownership of diverse administrative tasks while working closely with senior management. Enjoy a friendly work culture that encourages initiative and provides opportunities for personal development in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller / Technical Administrator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Elvet Recruitment, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller / Technical Administrator at Elvet Recruitment.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Elvet Recruitment
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
