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For Companies At a Glance
- Tasks: Support our facilities team with fleet, waste, and utilities administration.
- Company: Join Scolmore, a dynamic company focused on innovation and teamwork.
- Benefits: Enjoy extra annual leave, health cashback, pension scheme, and free parking.
- Other info: Flexible working environment with opportunities for personal growth.
- Why this job: Be part of a vital team ensuring smooth operations and making a real difference.
- Qualifications: Attention to detail, strong communication, and organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Scolmore have an exciting new opportunity for a Facilities Coordinator to support our busy facilities team, dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.
Main Duties
- Fleet Admin/tasks: Scanning and filing of vehicle post and emails. Distribution of fines to drivers and a follow up to ensure payment was made. Delivery of cars to garages. Helping to prepare cars for new drivers. Be a point of contact for drivers. Help to liaise with insurers and drivers in the event of an accident. Checking fleet invoice costs against VPU. Assessing mileage usage and actioning changes where necessary. Arranging for foreign travel permissions from lease companies. Liaising with insurers. Car inspections. Booking of pool cars to staff.
- Waste: Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor. Ensuring certificates and accreditation records from waste suppliers are current. Contacting waste suppliers in the case of a failed collection. Assessing waste supplier information making sure that everything is up to date and in order.
- Utilities: Input of data from utility bills. Ensuring bill accuracy. Contact with suppliers where necessary. Be a point of contact for meter readings.
- Contractors: Ensure contractors insurance certificates and any licenses are current. Logging contractors into the contractor log and ensuring existing induction records are up to date. Monitoring of the maintenance schedules and booking appointments for services. Book repairs to fixtures and fittings. Conduct site inductions.
- Additional: Reasonable additional tasks related to the department. Communication with the rest of the Facilities.
Skills & Experience
Essential:
- Attention to detail, working with a high level of accuracy
- Communication skills – confidence in liaising with colleagues and suppliers
- Problem solving skills
- Strong organisational skills with an ability to prioritise workload
- Effective administrative skills
- Some flexibility may be required on an ad hoc basis dependant on work requirements
- Full Driving Licence
- Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
Desirable:
- Experience dealing with utility companies and contracts
- Basic understanding of ISO14001 standards
- Experience in fleet operations
Benefits:
- Option to purchase up to 5 extra days annual leave
- Health Cashback Plan
- Pension Scheme
- Life Assurance
- Free Parking
Site Location: Scolmore House, Tamworth, B79 7UL
Facilities Coordinator in Tamworth employer: Elucian Limited
Contact Detail:
Elucian Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Tamworth
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Scolmore and understanding their values and operations. Tailor your answers to show how your skills, like attention to detail and problem-solving, align with what they need in a Facilities Coordinator.
✨Tip Number 3
Don’t just wait for job postings! Send a speculative application through our website. Highlight your relevant experience in fleet administration and waste management, and express your enthusiasm for joining the team.
✨Tip Number 4
Follow up after interviews with a thank-you email. It’s a great way to reiterate your interest in the role and remind them of your key strengths. Plus, it shows you’re proactive and keen!
We think you need these skills to ace Facilities Coordinator in Tamworth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience with fleet administration, waste management, and utilities. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t hold back on showcasing your attention to detail and organisational skills. Use specific examples from your past experiences that demonstrate how you’ve successfully managed similar tasks. We love a good story!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you explain why you’re the perfect fit for our team without rambling on.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Elucian Limited
✨Know Your Fleet Inside Out
Make sure you brush up on fleet administration tasks, as this role heavily revolves around it. Familiarise yourself with common fleet management software and processes, so you can confidently discuss how you would handle tasks like vehicle inspections and liaising with drivers.
✨Master the Waste Management Basics
Since waste administration is a key part of the job, understand the importance of Waste Transfer Notes and how to ensure compliance with suppliers. Be ready to talk about any experience you have with waste management or how you would approach keeping records up to date.
✨Show Off Your Communication Skills
This role requires strong communication skills, especially when dealing with suppliers and contractors. Prepare examples of how you've effectively communicated in past roles, whether it's resolving issues or coordinating with different teams.
✨Demonstrate Your Organisational Prowess
With a variety of tasks on your plate, showcasing your organisational skills is crucial. Think of specific instances where you've successfully prioritised workloads or managed multiple responsibilities, and be ready to share those stories during the interview.