At a Glance
- Tasks: Support founders with scheduling, emails, meetings, and logistics to enhance their efficiency.
- Company: Join a friendly London-based consultancy working with top clients like Spotify and Google.
- Benefits: Enjoy flexible remote work, generous leave, health insurance, and a £2,000 learning budget.
- Other info: Be part of a diverse team that values individuality and fosters professional growth.
- Why this job: Make a real impact by supporting visionary leaders in a dynamic tech environment.
- Qualifications: Experience in admin support, strong organisation skills, and excellent communication.
The predicted salary is between 36000 - 60000 £ per year.
About Elsewhen
Elsewhen, a London-based consultancy, designs and builds technology solutions for clients like Spotify, Google, Inmarsat, and Zego. Over the past decade, we have built a workplace prioritising impact, drive, and friendliness. We value outcomes over hours and agility over rigid processes.
Work Environment
- Remote-first setup: Fully remote work with the option to use a WeWork membership for those who prefer occasional office access.
- Join our team: https://www.elsewhen.com.
Role Overview
The Personal Assistant will provide high-quality administrative support to three founders, enabling them to operate more efficiently and focus on their core priorities. The PA will manage day-to-day scheduling, communications, and logistical tasks, supporting smooth operations and relieving routine burdens from the leadership team. The PA will support all three founders and report into one of the founders.
Responsibilities
- Calendar & Diary Management: Coordinate business and personal calendars for founders; manage scheduling requests and resolve basic conflicts across the team.
- Email Assistance: Organise and prioritise emails, draft responses where appropriate, and flag urgent messages for attention.
- Meeting Coordination: Schedule meetings, distribute agendas, circulate materials, take notes when needed, and follow up on standard action items.
- Travel & Logistics: Book business and occasional personal travel, arrange meetings, dinners, and events (reservations, itineraries, travel requirements).
- Internal Admin: Support founders by relaying messages via digital tools (Slack, email) and managing reminders for meetings and appointments.
- Client & Stakeholder Liaison: Assist with scheduling and basic communication with clients and partners, maintaining a professional image.
- General Admin & Office Support: Help organise small office events, company get-togethers, or internal activities as directed by founders.
- Handling Confidential Information: Support HR and finance administration under guidance, ensuring all sensitive information is managed discreetly.
- Occasional Personal Support: Carry out ad hoc personal errands or bookings when required, with business needs taking priority.
Requirements
- Proven experience providing administrative support to senior managers or founders in a dynamic business environment
- Strong organisation and time management skills; ability to coordinate multiple requests calmly
- Approachable, reliable, and detail-oriented, with a proactive but supportive approach
- Excellent communication skills
- Good working knowledge of productivity and collaboration tools (Google Workspace, Slack, etc.)
- High standard of discretion and confidentiality
- Comfortable working in a hybrid or remote setup; familiarity with London logistics is an advantage
Benefits
- Private Health Insurance: Comprehensive coverage for both physical and mental health.
- Flexible and Remote-First Work Environment: Choose how and where you work, with the option for weekly team meet-ups in central London.
- Generous Leave Policy: 27 days of holiday plus bank holidays
- Family-friendly policies, including enhanced maternity, paternity and shared
- Learning and Development: Individual annual budget of £2,000 for learning and development, with dedicated learning days.
- Feel Better Fund: £500 to help set up your remote office.
- Social Events: Monthly and quarterly team events, an annual team trip, and half-yearly social events.
- Gym Membership Contribution: Support for maintaining your physical health.
- Pension Contribution: Enhanced employer pension contribution of 6%.
- Bonus Opportunities: Potential to receive a discretionary (non-contractual) bonus based on business and personal achievements
Our Commitment to Diversity
Diverse thoughts, backgrounds, and perspectives create stronger teams and better technology. We welcome everyone, regardless of culture, appearance, or perspective, fostering individuality. We empower our team to challenge norms, grow ideas, and produce their best work.
Seniority level
- Mid-Senior level
Employment type
- Contract
Job function
- Administrative
Industries
- Business Consulting and Services
Personal Assistant (PA) in City of London employer: Elsewhen
Elsewhen is an exceptional employer that champions a remote-first work culture, allowing Personal Assistants to thrive in a flexible environment while supporting visionary founders. With a strong emphasis on employee well-being, we offer comprehensive health insurance, generous leave policies, and a dedicated budget for personal development, ensuring that our team members can grow both personally and professionally. Join us in a collaborative atmosphere where diverse perspectives are celebrated, and meaningful contributions are recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA) in City of London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Elsewhen.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Elsewhen.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Personal Assistant (PA) in City of London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Elsewhen.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Elsewhen. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Elsewhen
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Elsewhen, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Elsewhen, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Elsewhen could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Elsewhen as they’re likely seeking a candidate who can enhance their workplace culture.
