At a Glance
- Tasks: Manage health and safety, facilities, and administrative tasks in a dynamic office environment.
- Company: Join ELP Consult Ltd., a leading firm dedicated to creating safe and efficient workplaces.
- Benefits: Enjoy free lunches, healthcare vouchers, holiday increases, and a contributory pension.
- Other info: This role requires an EU work permit and offers opportunities for professional growth.
- Why this job: Be part of a proactive team ensuring safety and compliance while developing your skills.
- Qualifications: Experience in administration and health & safety; proficiency in English and Mandarin required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Senior Administrative Officer to proactively manage health and safety, facilities, and general administrative tasks, ensuring a safe, compliant, and efficient working environment across our office.
Responsibilities include laboratory and office facilities management, H&S compliance, and administrative support. Main responsibilities include but are not limited to:
- General office administration support: managing administrative tasks, property lease negotiations, renewals, documentation, and maintaining records.
- Office facilities & maintenance: overseeing maintenance of HVAC, water hygiene, electrical systems, lab equipment; coordinating routine checks and certifications such as EICR, PAT testing; liaising with local councils for site compliance.
- Health & Safety Compliance: conducting risk assessments, fire safety checks, site inspections, and ensuring adherence to regulations (e.g., HSE, COSHH); updating H&S policies.
- Emergency Preparedness: managing fire safety procedures, alarm testing, emergency lighting, drills, and risk assessments.
- Security & Access Control: maintaining security systems, managing access, conducting weekly building checks.
- Contractor Management: coordinating external service providers for maintenance, pest control, and compliance testing.
- Training & Audits: delivering safety inductions, overseeing training programs, conducting audits to ensure safety and efficiency.
- Undertaking other ad hoc assignments as required.
Requirements:
- Proven experience in administration, health & safety, and facilities management, preferably in laboratory or R&D environments.
- Solid understanding of workplace safety regulations, facility management, and administrative procedures.
- Excellent problem-solving, negotiation, and communication skills.
- Health & Safety certifications such as NEBOSH/IOSH are preferred.
- Proficiency in English and Chinese Mandarin.
Additional benefits include holiday allowance increases with service length, free lunch Monday to Friday, healthcare vouchers, and a contributory pension.
Mandarin Speaking Senior Office Manager in Birmingham employer: ELP Consult Ltd.
ELP Consult Ltd. is an exceptional employer located in Birmingham, offering a dynamic work environment that prioritises health and safety alongside administrative excellence. With a strong focus on employee growth, we provide comprehensive training opportunities and benefits such as increasing holiday allowances, free lunches, and healthcare vouchers, ensuring our team feels valued and supported. Join us to be part of a collaborative culture where your contributions directly impact our success and the well-being of our workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Mandarin Speaking Senior Office Manager in Birmingham
✨Tip Number 1
Familiarise yourself with health and safety regulations relevant to the UK, especially those pertaining to laboratory environments. This knowledge will not only help you in interviews but also demonstrate your commitment to compliance and safety.
✨Tip Number 2
Brush up on your Mandarin language skills, as fluency is a key requirement for this role. Practising common workplace scenarios in Mandarin can give you an edge during discussions with potential employers.
✨Tip Number 3
Network with professionals in the facilities management and health & safety sectors. Attend relevant industry events or join online forums to connect with others who may have insights or leads on job opportunities.
✨Tip Number 4
Prepare to discuss your previous experience in managing administrative tasks and facilities. Be ready to provide specific examples of how you've successfully handled compliance issues or improved safety protocols in past roles.
We think you need these skills to ace Mandarin Speaking Senior Office Manager in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administration, health and safety, and facilities management. Use specific examples from previous roles that demonstrate your problem-solving and communication skills.
Craft a Compelling Cover Letter:Write a cover letter that addresses the key responsibilities of the role. Emphasise your experience with health and safety compliance and facilities management, and mention your proficiency in Mandarin and English.
Highlight Relevant Certifications:If you have health and safety certifications like NEBOSH or IOSH, make sure to include them prominently in your application. This will show that you meet the preferred qualifications for the position.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at ELP Consult Ltd.
✨Showcase Your Experience
Be prepared to discuss your previous roles in administration and health & safety. Highlight specific examples where you've successfully managed facilities or ensured compliance with regulations, especially in laboratory or R&D settings.
✨Demonstrate Problem-Solving Skills
Expect questions that assess your ability to handle unexpected challenges. Prepare scenarios where you identified a problem, implemented a solution, and the positive outcome that followed. This will show your proactive approach.
✨Highlight Language Proficiency
Since proficiency in Mandarin is required, be ready to demonstrate your language skills during the interview. You might be asked to switch to Mandarin for part of the conversation, so practice common phrases related to office management and health & safety.
✨Prepare Questions About Compliance
Have insightful questions ready about the company's health & safety policies and procedures. This shows your genuine interest in the role and your understanding of the importance of compliance in maintaining a safe working environment.
