Senior Operations Associate in London

London, United Kingdom | Posted on 13/05/2024

Lead and manage operational functions on company level, aim to improve the efficiency of operational procedure. With regards to bank accounts and cash flow management from the asset/investment to SPVs, the individual is expected to be a key point between the investment team and operation team.

Key Accountabilities

• 1.Manage the Operational Procedure
  • Improve the efficiency of operational procedure
  • Organize and manage the operational function
  • Integrate of resources of IT system, GT operation team and LUX team
• 2.Distributions
  • Lead and manage the distribution process by liaising with investment team and external third-party (asset managers and companies etc) to ensure GT has the annual distribution plans for each investment at the beginning of the year
  • Complete the distribution forms and obtain the necessary signature from the investment and other relevant teams; monitor planned distribution vis actual distribution and critically evaluate external third-party’s performance in respect of the cash flow management. Maintain internal system in respect of distributions
• 3.Cash Management
  • Lead and manage the repatriation process by liaising with various departments such as accounting, legal, tax and lux team to ensure the cash is repatriated back to HQ within a given time frame. Initiate repatriation, or report/request extension, in a timely manner
  • Generate and submit the Remittance forms and deal with the cash settlement. Maintain internal system in respect of cash repatriation from SPVs to HQ
• 4.SPV Management
  • Daily SPV management: lead the SPV management process by liaising with internal and external stakeholder in respect of tax return filing, tax payment and reclaim, annual returns/PSC submission, audit, invoice payment, filing of documentation; Maintain efront system in respect of SPV management
  • Setting up/closure of SPVs and bank accounts: lead the process of setting up/closure of SPVs and bank accounts by liaising with investment, accounting, legal, tax and HQ relevant teams, completing relevant reporting for approval and implementation
  • Evaluate SPV management process: critically evaluate company’s SPV management process and recommend most efficient solutions to the management for discussion
  • Invoice settlement: lead the invoice management process by liaising with relevant stakeholder (internal and external) and preparing necessary internal payment request forms in respect of asset management fees, external advisors fees or SPVs management fees etc. Maintain internal system in respect of invoice payments
  • SPV tax: maintain SPV tax payment status, make sure all taxes are paid on time; liaise with different internal and external parties regarding tax return related matters; lead the WHT claim process by liaising and manage external parties to ensure GT received all WHT refund. Maintain internal system in respect of SPV tax
  • Bank account management: daily reconciliation of bank account balances and cashbooks; monitor bank accounts and bank balances on a daily basis to ensure they comply with HQ’s threshold requirements

Requirements

Experience/Skills

• Good analytical and problem solving skills
• Good communication and inter-personal skills
• Good working knowledge of MS excel, word. Knowledge of coding, such as VBA is preferred.
• Great attention to detail and willingness to go extra miles in order to produce quality work
• Excellent team work, highly motivated, conscientious and confident individual
• Mandarin language skill is essential
• Working experience in settlement department is preferred

Qualifications

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