External Relations & General Admin Assistant in London

• External Relations & General Admin Assistant
• London, United Kingdom | Posted on 08/11/2023
• Assistin managing external relationships, corporate image promotion and eventsorganization.
• Dealwith general administrative matters for the company within the HR & Administration Department.
• External Relationship (70%)
• Externalrelations management inclusive of routine communications with media, brandpromotion, doing researches and drafting reports as assigned by supervisor;
• Preparationof references for banks, landlords, new employees, invitation letters etc.;
• Managementof memberships and subscriptions;
• Managementof the reputational risk with the intention to enhance corporate image in themarket; to find solutions with guidance;
• Implementroutine management of reputation risk, security risk and draft regular reportsto and communicate with related departments ofthe company's Head Office and admin related systems;
• Co-ordinationbetween London office and third parties, e. g. social media;
• Make pre-arrangement for the delegation purpose, including conference preparation, presentation of the profile of the company, accommodation, transportation andmeals etc., when assigned;
• Supportin preparing various reports and Power Point materials to be presented as assigned ;
• Managementof memberships and subscriptions;
• Organizeclient events, as and when applicable;
• Admin Internal news and its platform in the HO system;
• Other Admin related matters assigned by Co Head/Head.
• General Administration Support When needed (30%)
• Providesupport for the HR & Administration Department to ensure that it operates efficiently, when needed or assigned by department Head/Co Head.
• Arrangetravel and accommodation for staff business trips e. g. visas, flights and hirecars, if required;
• Arrangetemporary accommodation and provide support to expats;
• Liaisonwith Social Committee as necessary to organize events;
• Maintaining Subsidiary and Branch organization charts;
• Providesupport for visitor organization;
• Liaisonfor the company’s third party service providers e. g. travel companies, airlines, accommodation services, etc.;
• Organizeall internal and external events e. g. CEO Town Hall meetings, arranging food / refreshments;
• Organizeclient events, as and when applicable;
• Other Admin related matters within HR & Administration Department’sresponsibility scope assigned by Head and Co. Head.

Requirements

• Good writing andresearch skills both in English and Chinese;
• Good communicationskills in English as well as in Chinese;
• Good organizational andinterpersonal skills;
• General administrationexperience and strong attention to detail;
• Good skills in Microsoft Power Point, Word and Excel;
• Multi-tasking skillsand able to demonstrate initiative skills and ability to prioritize tasks.
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