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- Tasks: Provide essential admin support to ensure smooth operations in primary care services.
- Company: Join a dynamic and inclusive Primary Care Network dedicated to high-quality patient care.
- Benefits: Flexible hours, supportive team environment, and opportunities for professional growth.
- Why this job: Make a real difference in your community while developing valuable administrative skills.
- Qualifications: Experience in admin roles, especially in healthcare, and proficiency in Microsoft Office.
- Other info: Collaborative culture where your ideas are valued and teamwork is key.
The predicted salary is between 36000 - 60000 £ per year.
An exciting opportunity has become available for a Senior Care Coordinator (Administrative) to join SAPA 5 Primary Care Network. This post is for 24 hours per week. The Admin Support Care Coordinator will provide comprehensive administrative support to ensure the effective and efficient running of the Primary Care Network (PCN). Working closely with the Digital and Transformation Lead, Clinical Directors, and member practices, the postholder will support the coordination of network activities and contribute to the smooth delivery of primary care services for the local population.
The role will focus on providing day-to-day administrative and organisational support across the PCN, including coordinating meetings, maintaining documentation, supporting project administration, and liaising with stakeholders. The postholder will assist with operational processes and provide administrative support to help deliver PCN priorities and initiatives, working collaboratively with community partners and the wider network team to support SAPA 5's vision and values.
Main duties of the job:- Provide day-to-day administrative support to the Digital and Transformation Lead across network activities.
- Support the smooth running of the network by assisting with routine operational tasks and escalating issues where appropriate.
- Run and distribute monthly reports to support IIF monitoring, income tracking, and project administration.
- Provide administrative support for the coordination and implementation of PCN projects and initiatives.
- Organise meetings, manage diaries, prepare agendas, and take and circulate accurate minutes.
- Attend meetings as required to provide administrative support and maintain effective communication with external partners.
- Assist with the preparation of business cases and funding applications by gathering and collating relevant information and data.
- Support the fair and transparent allocation of PCN-wide appointments and resources across member practices, using agreed criteria such as waiting list size, practice list size, and service demand data.
SAPA 5 Primary Care Network (PCN) is a dynamic and forward-thinking network of practices committed to delivering high-quality, personalised care to our local community. At the heart of SAPA 5 is a strong culture of teamwork, collaboration, and mutual support, where staff across different roles work closely together to make a meaningful difference in patients' lives. We pride ourselves on being a friendly and inclusive team, where every member is valued and encouraged to contribute ideas. Our working environment promotes open communication, respect, and a shared commitment to improving care for our population.
Other Responsibilities:- Maintain regular communication with core member practices, healthcare providers, local authorities, and other stakeholders to support effective working relationships.
- Provide administrative support to facilitate clear communication and information sharing between the PCN and its stakeholders.
- Liaise with external organisations providing staff to the PCN (e.g. SOAR, Sheffield Futures, Primary Care Sheffield and Sheffield Teaching Hospitals) to ensure timely communication and coordination.
- Provide administrative support to recruitment processes, including preparing documentation and coordinating induction packs, schedules, and training materials.
- Provide day-to-day administrative support to VCSE staff working within the network and assist in resolving or escalating operational queries as appropriate.
- Experience using Microsoft Office packages (Excel, Outlook, Teams, SharePoint).
- Previous experience working in an administrative role within healthcare, primary care, or the NHS.
- Experience supporting senior staff or managers with administrative tasks.
- Familiarity with NHS systems (e.g. EMIS, SystmOne).
- Experience with minute-taking and organising meetings.
- Experience coordinating diaries, appointments and events.
- Understanding of confidentiality and data protection in a healthcare environment.
- GCSE Grade A to C in English and Maths.
- Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Senior Care Coordinator (Administrative) in Sheffield employer: Elm Lane & Chapeltown Surgery
Contact Detail:
Elm Lane & Chapeltown Surgery Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Care Coordinator (Administrative) in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those connected to SAPA 5. Attend local events or online webinars to make connections and show your enthusiasm for the role.
✨Tip Number 2
Prepare for interviews by researching the Primary Care Network and its initiatives. Be ready to discuss how your skills can support their vision and values, and don’t forget to have some questions ready to show your interest!
✨Tip Number 3
Practice your communication skills! As an Admin Support Care Coordinator, you’ll need to liaise with various stakeholders. Role-play with a friend to get comfortable with discussing your experience and how it relates to the job.
✨Tip Number 4
Don’t just apply through job boards; head over to our website and submit your application there! It shows initiative and gives you a better chance of standing out in the crowd.
We think you need these skills to ace Senior Care Coordinator (Administrative) in Sheffield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially within healthcare. We want to see how your skills align with the Senior Care Coordinator position, so don’t hold back!
Showcase Your Organisational Skills: Since this role involves a lot of coordination and support, be sure to mention any relevant experience you have in managing diaries, organising meetings, or handling documentation. We love a candidate who can keep things running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills. We appreciate clarity just as much as you do!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Elm Lane & Chapeltown Surgery
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Care Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like coordinating meetings and supporting project administration. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Administrative Skills
Since this role heavily relies on administrative support, be ready to discuss your experience with tools like Microsoft Office, especially Excel and Outlook. Prepare examples of how you've successfully managed diaries, organised meetings, or created reports in previous roles. This will highlight your capability to handle the day-to-day tasks effectively.
✨Emphasise Teamwork and Communication
The job requires collaboration with various stakeholders, so be prepared to talk about your experience working in teams. Share specific instances where you facilitated communication between different parties or contributed to a team project. This will show that you can thrive in their friendly and inclusive environment.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the Primary Care Network's goals or how they measure success in this role. This not only shows your interest but also helps you gauge if the company culture aligns with your values. Plus, it gives you a chance to engage in a meaningful conversation!