At a Glance
- Tasks: Support a dynamic leadership team in AI & Robotics, ensuring smooth operations and clear priorities.
- Company: Join the Ellison Institute of Technology, where innovation meets real-world impact.
- Benefits: Enjoy competitive salary, generous holiday allowance, and comprehensive health benefits.
- Other info: Work in a collaborative environment with excellent career growth opportunities.
- Why this job: Be part of groundbreaking projects tackling humanity's biggest challenges while developing your skills.
- Qualifications: Experience supporting senior leaders, strong organisational skills, and a proactive mindset required.
The predicted salary is between 40000 - 50000 £ per year.
Join us at the Ellison Institute of Technology (EIT), where we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO₂
- Artificial Intelligence & Robotics
This is ambitious work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society.
Your Role: At EIT, we are seeking an experienced and detail-oriented Executive Assistant to support a fast-paced and high-impact leadership team within our AI & Robotics function. This is far more than a traditional EA role; you’ll act as the operational backbone of the leadership team, ensuring priorities are clear, decisions are actioned, and the team runs seamlessly. You’ll bring structure, clarity, and momentum, enabling leaders to focus on what matters most.
Your Responsibilities:
- Manage complex diaries across multiple senior leaders, optimising time and priorities
- Coordinate meetings end-to-end, including logistics, materials, and follow-ups
- Arrange international travel and manage last-minute changes seamlessly
- Plan and deliver internal and external events, workshops, and leadership sessions
- Act as a central coordination point across teams, ensuring alignment and execution
- Track actions and decisions, ensuring progress and accountability, offering strategic input where required
Requirements:
- Proven experience supporting multiple senior stakeholders in a fast-paced environment with competing priorities
- Strong organisational skills with exceptional attention to detail and an ability to multi-task
- Confident communicator, able to engage with stakeholders at all levels
- Collaborative team player that can act on initiative and also work autonomously
- Experience managing events, logistics, and complex scheduling
- Highly proactive, adaptable, and solutions-focused approach
- Strong working knowledge of Microsoft Office and virtual collaboration tools
Benefits:
We offer a competitive salary (dependent on experience) plus travel allowance and bonus. Once onboarded, you can enjoy and opt into the following benefits:
- Enhanced holiday pay: 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. Opportunity to purchase an additional 5 days annual leave in January and July
- Pension - Employer contribution 7.5%, minimum employee contribution 5%
- Life Assurance
- Income Protection
- Private Medical Insurance as standard for you, your partner, and any dependents
- Including hospital Cash Plan
- Employee discounts
- Electric car scheme
- Nursery Salary Sacrifice scheme
- Cycle to Work Scheme
- Family Planning
- Neurodiversity support including advice and assessments
- Coaching & Therapy services
Working Together – What It Involves: You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford (or be willing to relocate) and can commit to being fully office-based Monday – Thursday with Fridays working from home. Please note, we cannot accommodate more working from home days in addition to the working from home day on Fridays.
Contact Details:
Ellison Institute of Technology Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Ellison Institute of Technology.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Ellison Institute of Technology.
✨Tailor Your LinkedIn Presence
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We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Ellison Institute of Technology.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Ellison Institute of Technology. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Ellison Institute of Technology
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Ellison Institute of Technology, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Ellison Institute of Technology, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Ellison Institute of Technology could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Ellison Institute of Technology as they’re likely seeking a candidate who can enhance their workplace culture.
