Team Coordinator in Oxford

At the Ellison Institute of Technology (EIT), we\’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity\’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Artificial Intelligence & Robotics

This is ambitious work – work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you\’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking an experienced, proactive and detailed orientated Team Coordinator to support our growing Real Estate team. Reporting to the Executive Assistant – Real Estate, you will play a key role in ensuring smooth day‑to‑day operations across a group of Real Estate Directors, supporting them with coordination, scheduling, documentation and workflow management.

This is an exciting opportunity to join a fast‑paced team at the heart of EIT\’s expanding campus programme, contributing to a transformative real estate vision that will support scientific innovation for years to come.

Your Responsibilities:

• Manage team calendars, schedule meetings and coordinate all related logistics, including room bookings and preparation of materials
• Provide a professional and welcoming first point of contact for all visitors
• Carry out day‑to‑day administrative tasks, including accurate processing of expenses, invoices and internal documents
• Support travel bookings and event coordination, including catering and logistics
• Prepare and manage correspondence, agendas, documents and team records to ensure information is organised and accessible
• Assist with onboarding activities and maintain accurate team data
• Liaise with internal teams and stakeholders to support clear communication and efficient coordination of activities

Requirements

Essential Skills, Qualifications & Experience:

• Proven experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Salary: £30,000 – £35,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday + options to buy additional days
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Electric Car Scheme

Working Together – What It Involves:

• You must be eligible to work in the UK with a willingness to travel as necessary
• You must be based in, or within easy commuting distance of, Oxford
• The postholder is expected to be on-site in Oxford five days per week. Some flexibility may be arranged in line with business requirements and operational priorities