At a Glance
- Tasks: Support recruitment efforts by scheduling interviews and managing candidate communications.
- Company: Join the innovative Ellison Institute of Technology, tackling global challenges.
- Benefits: Enjoy 25 days holiday, private medical insurance, and a supportive work environment.
- Other info: Opportunity for career growth in a collaborative and fast-paced environment.
- Why this job: Be part of a dynamic team that attracts top talent and drives real-world impact.
- Qualifications: Experience in recruitment or administration with strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing CO₂, Artificial Intelligence & Robotics.
This is ambitious work – work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society.
Your Role: We are seeking a highly organised and detail-oriented Talent Team Coordinator to support our recruitment efforts within the Talent Team. In this role, you will provide essential administrative support to the team, ensuring seamless interview scheduling, effective candidate communication, and accurate data management within our Applicant Tracking System (ATS). You will also assist with job postings and advertisements, ensuring compliance with UK employment regulations while maintaining alignment with our employer brand, and support a smooth onboarding experience for new hires. This position is a 12-month fixed-term contract to provide maternity cover.
Your Responsibilities:
- Administrative Support: Assist the Talent Team with scheduling interviews, coordinating diaries, and maintaining accurate candidate records in the Applicant Tracking System (ATS).
- Candidate Communication: Ensuring timely and professional communication throughout the recruitment process with candidates.
- Job Posting and Advertising: Support in drafting and posting job adverts across various platforms, ensuring alignment with our employer brand and compliance with UK employment regulations.
- Onboarding Support: Coordinate pre-employment checks, prepare offer letters, and support the onboarding process to ensure new hires feel welcome and prepared from day one.
- Right to Work Checks: Conduct right to work calls with candidates, verifying passports and supporting documentation in line with UK legal requirements, ensuring compliance and accurate record keeping.
- Candidate Experience: Meet and greet candidates on arrival, collecting them from reception and escorting them to interviews, ensuring a professional and welcoming experience.
- Data Management: Maintain and update recruitment data, ensuring confidentiality and compliance with GDPR requirements.
- Event Coordination: Assist with organising recruitment events, such as career fairs or open days, to promote our employer brand.
Requirements:
- Previous experience in recruitment, HR, or administration, ideally within a start-up or fast-paced environment.
- Proficiency in Microsoft Office Suite and ideally experience using an Applicant Tracking Systems (ATS).
- Strong organisational skills with the ability to manage multiple tasks effectively.
- High level of professionalism and attention to detail.
- Excellent written and verbal communication skills.
- A collaborative mindset with the ability to work effectively in a close-knit team.
- Knowledge of GDPR and understanding of data privacy regulations related to recruitment in the UK.
- Ability to maintain confidentiality and handle sensitive information.
Benefits:
- Enhanced holiday: Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
- Pension - Employer contribution 7.5%, minimum employee contribution 5%
- Life Assurance
- Income Protection
- Private Medical Insurance as standard for you, your partner and any dependents, including hospital Cash Plan
- Employee discounts
- Electric car scheme
- Nursery Salary Sacrifice scheme
- Cycle to Work Scheme
- Family Planning
- Neurodiversity support including advice and assessments
- Coaching & Therapy services
Working Together - What It Involves: You must have the right to work permanently in the UK with a willingness to travel as necessary. In certain cases, we can consider sponsorship, and this will be assessed on a case-by-case basis. You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
Talent Team Coordinator (12 month FTC Maternity Cover) in Oxford employer: Ellison Institute of Technology Oxford
At the Ellison Institute of Technology, we pride ourselves on being an exceptional employer that fosters a culture of innovation and collaboration. Our commitment to employee growth is evident through our comprehensive benefits package, which includes enhanced holiday allowances, private medical insurance, and support for neurodiversity. Located in Oxford, we offer a dynamic work environment where your contributions directly impact meaningful scientific advancements, making it an inspiring place to build your career.
Contact Details:
Ellison Institute of Technology Oxford Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Talent Team Coordinator (12 month FTC Maternity Cover) in Oxford
✨Get Involved in Recruitment Events
Temporary roles in talent acquisition can pop up all over the place, so keep an eye on local recruitment fairs and industry networking events. These are prime opportunities to chat directly with companies like Ellison Institute of Technology Oxford and get your foot in the door—sometimes you can even land an interview on the spot!
✨Engage in Online Recruitment Communities
Join communities on platforms like LinkedIn or niche forums where recruiters hang out. Engage in discussions, share your insights, and post your availability for temporary roles. You never know, a connection might refer you to a role at a place like Ellison Institute of Technology Oxford before it even hits job boards!
✨Flex Your Availability and Skills
When applying for temporary positions, be upfront about your availability and any specific skills you have that can meet the urgent needs of recruiters. This makes you more attractive to hiring managers looking for someone who can hit the ground running.
✨Tap Into Your Uni’s Career Services
If you're still near a university, don't forget about their career services! They often have exclusive listings for temporary roles, especially in talent acquisition, and can connect you with employers who are keen to hire students or recent grads like us for short-term assignments.
We think you need these skills to ace Talent Team Coordinator (12 month FTC Maternity Cover) in Oxford
Some tips for your application 🫡
Showcase Your Recruitment Skills:As someone applying for a talent acquisition role, it’s key to highlight your experience in finding and placing talent. Talk about specific methods you’ve used in past roles—whether it’s social media sourcing, networking, or using ATS systems. Show us how you’ve made a difference in previous projects!
Tailor Your CV for Talent Acquisition:When you're putting together your CV for a temporary role in recruiting, focus on your measurable achievements—like the number of positions filled or the reduction in time-to-hire. Use bullet points to make it easy for us to see your contributions at a glance, and don’t forget to mention any relevant certifications or training you've undergone!
Craft a Relatable Cover Letter:For a temporary role, your cover letter should not only explain why you want this job but also why you’re suited for short-term projects. Mention your adaptability and any past experiences where you quickly integrated into a team or got up to speed with new processes. Let us know how you can hit the ground running!
Highlight Immediate Availability:Since this is a temporary position, it’s essential to emphasise your availability in your application. Make it clear when you can start and how flexible you are with hours. Frame it as a positive—your ability to jump in and help us right when we need you will definitely make you stand out!
How to prepare for a job interview at Ellison Institute of Technology Oxford
✨Show Off Your People Skills
Since you're getting into talent acquisition, it's crucial to highlight your communication and interpersonal skills. Think of a few scenarios where you've successfully dealt with candidates, managed relationships, or resolved conflicts—these will give you a solid edge in the interview with Ellison Institute of Technology Oxford.
✨Research the Latest Recruiting Tools
Stay ahead of the game by familiarising yourself with popular ATS (Applicant Tracking Systems) and recruitment tools that are trending in the industry. Be ready to discuss how you might use these tools in your role at Ellison Institute of Technology Oxford, even if it's just a temporary role—they’ll want to know you can hit the ground running.
✨Understand the Urgency
Temporary roles often mean quick turnarounds. Show that you understand the nuances of urgent hiring processes, perhaps by sharing experiences where you had to source candidates under tight deadlines. It demonstrates you know the ropes and can adapt fast, which will definitely impress Ellison Institute of Technology Oxford.
✨Highlight Your Flexibility
Temp roles can be unpredictable, so emphasise your flexibility and willingness to take on varying workloads or adapt to different company cultures. Prepare a few anecdotes where you've thrived in a dynamic environment—Ellison Institute of Technology Oxford will want to see that you can roll with the punches!
