At a Glance
- Tasks: Manage software licensing and ensure seamless onboarding for EIT's innovative projects.
- Company: Join the Ellison Institute of Technology, where science meets real-world impact.
- Benefits: Competitive salary, enhanced holiday, private medical insurance, and more.
- Other info: Dynamic office environment in Oxford with excellent career growth opportunities.
- Why this job: Be part of a mission-driven team tackling humanity's greatest challenges.
- Qualifications: Strong organisational skills and experience in software licence management.
The predicted salary is between 40000 - 50000 £ per year.
Join us at the Ellison Institute of Technology (EIT), where we're on a mission to translate scientific discovery into real‑world impact. We bring together scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO2
- Artificial Intelligence & Robotics
This ambitious work demands curiosity, courage, and a relentless drive. At EIT, you join a community built on excellence, innovation, tenacity, trust, and collaboration where bold ideas become real‑world breakthroughs.
Your Role
We are seeking an experienced, detail‑oriented, highly organised and proactive Software Asset Management Specialist to take end‑to‑end ownership of software licensing across EIT. As our scientific programmes scale and our technology footprint expands, you will play a critical role in ensuring seamless software onboarding, accurate licence management, and uninterrupted access to the digital tools that power our research and operations.
Your Responsibilities
- Software Licence Maintenance
- Maintain accurate records of all EIT software licences and catalogue offerings
- Oversee licence provisioning and deprovisioning as part of employee lifecycle processes
- Purchase additional licences through approved channels when required
- Own and manage the licence renewal schedule, ensuring continuity and avoiding service disruption
- Licence Forecasting & Planning
- Partner with institutes and operations teams to forecast future licence needs in line with growth
- Support IT leadership in developing accurate budget forecasts
- Identify licence shortfalls early and implement mitigation strategies
- Process Improvement & Innovation
- Define scalable processes tailored to licence types, risk considerations, and system requirements
- Recommend tools and systems that improve tracking, automation, and reporting
- Enhance visibility and transparency of licence availability for the wider EIT community
Requirements
Essential Skills, Qualifications & Experience
- Strong organisational skills and ability to proactively manage multiple priorities
- Demonstrated experience working with multi‑disciplinary technical and operational teams
- Excellent written and verbal communication
- High attention to detail and strong process discipline, always driving continuous improvement in everyday work
Desirable Skills & Experience
- Experience in software licence management, vendor management, or IT procurement
- Understanding of SaaS licensing models and enterprise agreements
- Experience in research, academic, or fast‑growth, scaling technology environments
- Familiarity with IT service management or operational onboarding/offboarding workflows
Benefits
- Salary: Dependent on experience + travel allowance + bonus
- Enhanced holiday + options to buy additional days
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services
- Perk Box
- Electric Car Scheme
- Childcare benefit
Working Together - What It Involves
You will live in, or within easy commuting distance of, Oxford and can commit to being fully office based. You will have the right to work in the UK. Unfortunately, we cannot offer sponsorship for this role.
Software Asset Management Specialist in Oxford employer: Ellison Institute of Technology Oxford
At the Ellison Institute of Technology (EIT), we pride ourselves on being an exceptional employer, fostering a vibrant work culture that champions innovation and collaboration. Our commitment to employee growth is evident through comprehensive benefits, including enhanced holiday options, private medical insurance, and a supportive environment that encourages continuous improvement. Located in Oxford, EIT offers a unique opportunity to contribute to groundbreaking scientific advancements while enjoying a fulfilling work-life balance.
Contact Details:
Ellison Institute of Technology Oxford Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Software Asset Management Specialist in Oxford
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✨Contribute to Open Source Projects
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We think you need these skills to ace Software Asset Management Specialist in Oxford
Some tips for your application 🫡
Show off your coding skills:When applying for a software engineering role, it's super important to showcase your coding skills. Make sure your CV includes your tech stack, any relevant programming languages you’re comfortable with, and examples of projects you've worked on. If you have a GitHub profile, link it up! We love to see code in action.
Tailor your portfolio:For a full-time role, we’d expect to see some solid examples of your work in your portfolio. Make sure to include at least two or three projects that highlight your problem-solving skills and your ability to work with different technologies. Focus on the projects that are most relevant to the position at Ellison Institute of Technology Oxford.
Craft a killer cover letter:Your cover letter is your chance to stand out—make it personal! Explain why you want to work at Ellison Institute of Technology Oxford and how your skills align with the role. Show us your passion for software development. We dig enthusiastic candidates who understand the value of collaboration and continuous learning!
Be clear and concise:When it comes to writing your CV and cover letter, clarity is key. Avoid jargon that could confuse us and stick to simple, direct language. Highlight your achievements with quantifiable results where possible, and keep everything easy to read. A well-organised application goes a long way!
How to prepare for a job interview at Ellison Institute of Technology Oxford
✨Brush Up on Your Coding Skills
For a full-time software engineering role, it's crucial that we stay sharp with our coding abilities. Expect technical questions that might involve solving problems on the spot or discussing algorithms. Practise on platforms like LeetCode or HackerRank to get comfortable with the types of questions that often come up.
✨Know Your Tools and Frameworks
Make sure we’re well-acquainted with the tools and technologies listed in the job description. Familiarise ourselves with any specific frameworks or programming languages mentioned. If Ellison Institute of Technology Oxford uses React or Node.js, for instance, be ready to discuss how we’ve used them in previous projects or coursework.
✨Showcase Your Projects
Bring along a portfolio that highlights our best work. This could be code samples, GitHub repositories, or any side projects we’ve built. Make sure we can talk through our thought process for each project, especially the challenges we faced and how we solved them—this shows our problem-solving skills in action.
✨Prepare for Behavioural Questions
While technical skills are key, full-time positions also require cultural fit. Be ready to discuss our previous experiences and how we handle teamwork, conflict, and deadlines. Brush up on the STAR method—Situation, Task, Action, Result—to clearly articulate our past experiences when discussing how we've contributed to a team.
