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- Tasks: Support a C-level executive by managing priorities and streamlining workflows.
- Company: Join the innovative Ellison Institute of Technology, focused on impactful solutions.
- Benefits: Enjoy enhanced holiday pay, private medical insurance, and an electric car scheme.
- Why this job: Be part of a collaborative team making a real difference in global challenges.
- Qualifications: Experience in executive support and exceptional organisational skills required.
- Other info: Work in a dynamic environment with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
About Ellison Institute of Technology
The Ellison Institute of Technology (EIT) Oxford's purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity's most challenging problems. EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability. Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity's most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics.
Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford's science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration.
Role Overview
You will provide high-level, dedicated support to one C-level executive, ensuring they remain focused on high-impact priorities and that key decisions translate into effective action across the organisation. You will operate as an extension of your executive, managing complex workflows, protecting their time, coordinating stakeholders, and enabling a clear, consistent operating rhythm. This role requires exceptional judgement, confidentiality, and the ability to anticipate needs before they surface. You will partner closely with the executive and their teams to streamline processes, reduce friction, and ensure strategic priorities move forward with pace and clarity. You'll be a consistent source of structure, calm, and momentum behind the scenes, bringing a proactive, solutions-driven mindset to everything you do. You will work with a high degree of autonomy, enabling strategic focus by transforming complexity into clear, actionable execution.
Requirements
- Strategic Enablement: Manage and protect your executive's priorities through precise scheduling, forward planning, and strategic triage. Track decisions and drive follow-through across teams to ensure commitments progress efficiently. Prepare briefings, agendas, and materials that support high-quality discussions and effective decision-making. Maintain continuity around leadership priorities, ensuring alignment even in ambiguous or fast-changing contexts. Support internal communication and strategic alignment across teams and functions.
- Operational Excellence: Coordinate complex calendars, high-stakes meetings, and multi-layered logistics with speed and precision. Manage external board committees, memberships and travel for your executive. Streamline workflows and documentation to reduce operational friction and create consistency. Ensure leadership decisions reliably convert into clear, trackable outcomes. Help foster a culture of clarity, efficiency, and operational simplicity across the executive's portfolio.
- Trusted Partnership: Act as a strategic gatekeeper, protecting time, attention, and context for your executive. Build trusted relationships across the institute serving as a credible representative and extension of leadership. Demonstrate calm, resilience, and strong judgement in high-pressure or ambiguous environments. Uphold and reinforce our organisational culture of professionalism, trust, collaboration, and discretion. Provide a steady source of clarity and reliability, ensuring momentum even during competing demands.
Essential Knowledge, Skills and Experience
- Executive Support: Proven experience providing high-quality support to senior leaders in fast-paced environments. Skilled at managing sensitive information, workflows, and complex schedules with professionalism and discretion.
- Task Prioritisation and Time Management: Exceptional organisational skills with the ability to manage competing priorities, anticipate needs, and ensure timely follow-through.
- Project Coordination: Able to shepherd multiple initiatives in parallel, bringing structure, timelines, accountability, and clarity across cross-functional teams.
- Communication and Relationship Management: High emotional intelligence with the ability to build trusted relationships and navigate senior stakeholders with ease.
- Operational Excellence: Obsessed with detail, execution, and creating calm out of complexity; able to design and uphold efficient systems and documentation practices.
Benefits
- Enhanced holiday pay
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services
- Perk Box
- Electric Car Scheme
Why Work for EIT
At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!
Executive Assistant in Oxford employer: Ellison Institute of Technology Oxford
Contact Detail:
Ellison Institute of Technology Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Ellison Institute of Technology on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the institute's projects and values. We want to show that we’re not just interested in the role but also passionate about their mission. Tailor your answers to reflect how you can contribute to their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We need to nail those tricky questions and showcase our skills confidently. The more we practice, the more natural it will feel when it’s the real deal.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can set us apart from other candidates. Let’s express our appreciation for the opportunity and reiterate our excitement about potentially joining the team.
We think you need these skills to ace Executive Assistant in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills align with the role of Executive Assistant. We want to see how you can support our C-level executive and contribute to our mission at EIT.
Showcase Your Organisational Skills: In your application, emphasise your ability to manage complex schedules and workflows. We’re looking for someone who can bring structure and clarity, so share examples of how you've done this in previous roles.
Demonstrate Emotional Intelligence: Highlight your experience in building trusted relationships and navigating senior stakeholders. We value emotional intelligence, so let us know how you've successfully managed communication in high-pressure situations.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensure you’re considered for this exciting opportunity at EIT!
How to prepare for a job interview at Ellison Institute of Technology Oxford
✨Know Your Executive
Before the interview, research the C-level executive you'll be supporting. Understand their priorities, recent projects, and leadership style. This will help you tailor your responses and demonstrate that you're ready to act as a trusted partner.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules and workflows in the past. Highlight your ability to prioritise tasks and streamline processes, as these skills are crucial for the role of an Executive Assistant.
✨Demonstrate Emotional Intelligence
During the interview, showcase your ability to build relationships and navigate high-pressure situations. Share stories that illustrate your calmness and resilience, especially when faced with competing demands or ambiguity.
✨Ask Insightful Questions
Prepare thoughtful questions about the organisation's goals and challenges. This not only shows your interest but also gives you insight into how you can contribute effectively. Ask about the executive's vision for their team and how you can support that vision.
