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- Tasks: Manage and optimise the Computerised Maintenance Management System for effective equipment maintenance.
- Company: Join the innovative Ellison Institute of Technology, tackling global challenges with cutting-edge solutions.
- Benefits: Competitive salary, enhanced holiday pay, private medical insurance, and more!
- Why this job: Be part of a collaborative team making a real impact on society's most pressing issues.
- Qualifications: Attention to detail, experience with CMMS software, and strong communication skills required.
- Other info: Dynamic work environment with opportunities for growth and development.
The predicted salary is between 30000 - 40000 £ per year.
Overview
The Ellison Institute of Technology Oxford provides a pay range. This range is provided by Ellison Institute of Technology Oxford. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
The Ellison Institute of Technology (EIT) purpose is to have a global impact by reimagining how science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity\’s most challenging problems. EIT will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability. Led by a faculty of world experts, EIT seeks to solve the world\’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and artificial intelligence & robotics. EIT is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT\’s current partnership with the University of Oxford and become the new home for Ellison Scholars. EIT is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone\’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity\’s enduring challenges.
Role: CMMS Administrator to support the CMMS & Asset Lead in maintaining and optimising the Computerised Maintenance Management System (CMMS), ensuring effective scheduling of equipment maintenance across the organisation. This role comprises the accurate input and updating of maintenance data, equipment records, and work orders, as well as troubleshooting CMMS-related issues. A high level of attention to detail is essential to ensure data integrity, efficient system performance, and the effective tracking of maintenance activities.
Responsibilities
- Maintain the CMMS software, ensuring it operates smoothly and efficiently
- Input and update asset details including maintenance records, work orders, preventive maintenance schedules, and inventory data with precision
- Work with the Facilities and lab teams to coordinate and schedule contractor visits to site for maintenance, repairs, or inspections in line with equipment requirements
- Ensure maintenance related documentation has been reviewed before being entered onto the CMMS
- Troubleshoot and resolve system issues, including data discrepancies
- Generate and distribute comprehensive reports on upcoming maintenance activities, system usage, and asset performance
- Collaborate with relevant departments to streamline work order processes, ensure proper documentation, and track asset lifecycle
- Conduct regular audits of data to ensure accuracy, completeness, and consistency across the CMMS system
- Provide training and support to users, ensuring they are competent in using the CMMS and following best practices
- Monitor system usage and provide recommendations for improvements or system upgrades as needed
- Collaborate with relevant departments to ensure CMMS is operational
Requirements
- Strong attention to detail with the ability to maintain high levels of accuracy in data entry and reporting
- Experience working with CMMS software or Asset Management systems
- Proficient in Microsoft Office Suite
- Strong analytical skills and the ability to generate and interpret reports
- Effective communication and interpersonal skills to collaborate across departments
- Ability to manage multiple tasks and prioritise in a fast-paced environment
- Knowledge of maintenance processes, work order management and asset management
- Detail-oriented, organised, and highly methodical
- Self-motivated with a proactive approach to problem-solving
- Strong time management skills and the ability to meet deadlines
- Positive can-do attitude
Benefits
- Salary: £30,000 – £40,000 + bonus
- Enhanced holiday pay
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services
- Perk Box
- Electric Car Scheme
Why work for EIT
At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!
Terms of Appointment
You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Other
Industries
- IT Services and IT Consulting
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CMMS Administrator employer: Ellison Institute of Technology Oxford
Contact Detail:
Ellison Institute of Technology Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CMMS Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Ellison Institute. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the latest trends in CMMS and asset management. Show us you’re not just a candidate, but someone who’s genuinely interested in making an impact at EIT.
✨Tip Number 3
Practice your communication skills! Being able to explain complex ideas simply is key, especially when collaborating across departments. We want to see how you can make things easier for everyone.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace CMMS Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the CMMS Administrator role. Highlight your experience with CMMS software and any relevant skills that match the job description. We want to see how you can contribute to our mission!
Show Off Your Attention to Detail: Since this role requires a high level of accuracy, be sure to showcase examples from your past work where your attention to detail made a difference. We love candidates who can demonstrate their methodical approach!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon unless it's relevant. We appreciate clarity and want to understand your qualifications quickly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ellison Institute of Technology Oxford
✨Know Your CMMS Inside Out
Make sure you’re familiar with the Computerised Maintenance Management System (CMMS) and any relevant software. Brush up on how it operates, common troubleshooting techniques, and best practices for data entry. This will show your potential employer that you’re not just a candidate, but someone who can hit the ground running.
✨Highlight Your Attention to Detail
Since this role requires a high level of accuracy, prepare examples from your past experiences where your attention to detail made a significant impact. Whether it’s maintaining records or generating reports, be ready to discuss how your meticulous nature has benefited previous employers.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage multiple tasks. Think of scenarios where you had to troubleshoot issues or coordinate maintenance schedules. Practising these responses will help you articulate your thought process clearly during the interview.
✨Show Your Collaborative Spirit
EIT values teamwork and collaboration, so be prepared to discuss how you’ve worked effectively with different departments in the past. Share specific examples of how you’ve communicated and collaborated to achieve common goals, especially in fast-paced environments.
