Team Executive Assistant AI & Robotics Oxford, England, United Kingdom

Join us at EIT. At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas: Health, Medical Science & Generative Biology; Food Security & Sustainable Agriculture; Climate Change & Managing CO₂; Artificial Intelligence & Robotics. This is ambitious work — work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role

At EIT we are seeking an experienced and detail-oriented Executive Assistant to support a fast-paced and high-impact leadership team within our AI & Robotics function. This is far more than a traditional EA role; you’ll act as the operational backbone of the leadership team, ensuring priorities are clear, decisions are actioned, and the team runs seamlessly. You’ll bring structure, clarity, and momentum, enabling leaders to focus on what matters most.

Your Responsibilities

• Manage complex diaries across multiple senior leaders, optimising time and priorities.
• Coordinate meetings end-to-end, including logistics, materials, and follow-ups.
• Arrange international travel and manage last-minute changes seamlessly.
• Plan and deliver internal and external events, workshops, and leadership sessions.
• Act as a central coordination point across teams, ensuring alignment and execution.
• Track actions and decisions, ensuring progress and accountability, offering strategic input where required.

Essential Skills, Qualifications & Experience

• Proven experience supporting multiple senior stakeholders in a fast-paced environment where there are competing priorities.
• Strong organisational skills with exceptional attention to detail and an ability to multi-task.
• Confident communicator, able to engage with stakeholders at all levels.
• Collaborative team player that can act on initiative and also work autonomously.
• Experience managing events, logistics, and complex scheduling.
• Highly proactive, adaptable, and solutions-focused approach.
• Strong working knowledge of Microsoft Office and virtual collaboration tools.

We offer the following salary and benefits:

• Competitive salary (dependent on experience) + travel allowance & bonus.
• Enhanced holiday pay: Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%.
• Life Assurance.
• Income Protection.
• Private Medical Insurance as standard for you, your partner and any dependents, including hospital Cash Plan.
• Employee discounts.
• Electric car scheme.
• Nursery Salary Sacrifice scheme.
• Cycle to Work Scheme.
• Family Planning.
• Neurodiversity support including advice and assessments.
• Coaching & Therapy services.

Working Together – What It Involves

You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford (or be willing to relocate) and can commit to being fully office-based Monday – Thursday with Fridays working from home. Please note, we cannot accommodate more working from home days in addition to the working from home day on Fridays.