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- Tasks: Support the CMMS & Asset Lead in optimising maintenance management systems.
- Company: Join EIT, a leader in translating scientific discovery into real-world impact.
- Benefits: Competitive salary, enhanced holiday pay, private medical insurance, and more.
- Why this job: Make a difference in tackling global challenges while developing your skills.
- Qualifications: Attention to detail, experience with CMMS software, and strong analytical skills.
- Other info: Dynamic office environment in Oxford with opportunities for growth and collaboration.
The predicted salary is between 30000 - 40000 £ per year.
Join us at the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing COâ‚‚
- Artificial Intelligence & Robotics
Your Role: We are seeking a CMMS Administrator to support the CMMS & Asset Lead in maintaining and optimising the Computerised Maintenance Management System (CMMS), ensuring effective scheduling of equipment maintenance across the organisation. This role focuses on accurate input and updating of maintenance data, equipment records and work orders, as well as troubleshooting CMMS-related issues. A high level of attention to detail is essential to ensure data integrity, efficient system performance and effective tracking of maintenance activities.
Your Responsibilities:
- Maintain the CMMS software, ensuring it operates smoothly and efficiently.
- Input and update asset details including maintenance records, work orders, preventive maintenance schedules and inventory data with precision.
- Work with the Facilities and lab teams to coordinate and schedule contractor visits to site for maintenance, repairs or inspections in line with equipment requirements.
- Ensure maintenance related documentation has been reviewed before being entered onto the CMMS.
- Troubleshoot and resolve system issues, including data discrepancies.
- Generate and distribute comprehensive reports on upcoming maintenance activities, system usage and asset performance.
- Collaborate with relevant departments to streamline work order processes, ensure proper documentation and track asset lifecycle.
- Conduct regular audits of data to ensure accuracy, completeness and consistency across the CMMS system.
- Provide training and support to users, ensuring they are competent in using the CMMS and following best practices.
- Monitor system usage and provide recommendations for improvements or system upgrades as needed.
- Collaborate with relevant departments to ensure CMMS is operational.
Essential Skills, Qualifications & Experience:
- Strong attention to detail with the ability to maintain high levels of accuracy in data entry and reporting.
- Experience working with CMMS software or Asset Management systems.
- Proficient in Microsoft Office Suite.
- Strong analytical skills and the ability to generate and interpret reports.
- Effective communication and interpersonal skills to collaborate across departments.
- Ability to manage multiple tasks and prioritise in a fast‑paced environment.
- Knowledge of maintenance processes, work order management and asset management.
- Detail‑oriented, organised and highly methodical.
- Self‑motivated with a proactive approach to problem‑solving.
- Strong time management skills and the ability to meet deadlines.
- Positive can‑do attitude.
We offer the following salary and benefits:
- Salary: £30,000 – £40,000 + bonus & travel allowance
- Enhanced holiday pay
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services
- Perk Box
- Electric Car Scheme
Working Together – What It Involves: You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford and can commit to being fully office based 5 days per week. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
CMMS Administrator Central Business Operations & Other Oxford, England, United Kingdom employer: Ellison Institute, LLC
Contact Detail:
Ellison Institute, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CMMS Administrator Central Business Operations & Other Oxford, England, United Kingdom
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those at EIT or similar organisations. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for the interview by researching EIT's mission and values. Show us how your skills as a CMMS Administrator align with our goals in tackling big challenges like climate change and health.
✨Tip Number 3
Practice common interview questions related to CMMS and asset management. We want to see your problem-solving skills in action, so think of examples where you've tackled data discrepancies or improved processes.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team at EIT.
We think you need these skills to ace CMMS Administrator Central Business Operations & Other Oxford, England, United Kingdom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the CMMS Administrator role. Highlight your experience with CMMS software and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our mission at EIT. Keep it engaging and personal, so we get a sense of who you are.
Show Off Your Attention to Detail: Since this role requires a high level of accuracy, make sure to showcase your attention to detail in your application. Double-check for typos and ensure all information is correct. We appreciate precision!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ellison Institute, LLC
✨Know Your CMMS Inside Out
Before the interview, make sure you’re familiar with the specific CMMS software mentioned in the job description. Brush up on its features and functionalities, as well as any common troubleshooting techniques. This will show your potential employer that you’re proactive and ready to hit the ground running.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy, prepare examples from your past experiences where your attention to detail made a significant impact. Whether it’s maintaining records or generating reports, having concrete examples will help demonstrate your capability in this area.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to CMMS management. Think about scenarios involving data discrepancies or scheduling conflicts and how you would resolve them. Practising these responses can help you feel more confident during the interview.
✨Emphasise Your Collaborative Skills
This role involves working closely with various departments, so be ready to discuss your experience in teamwork and collaboration. Highlight instances where you successfully coordinated with others to achieve a common goal, especially in fast-paced environments. This will illustrate your ability to fit into their team culture.
