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For Companies At a Glance
- Tasks: Manage office operations, health & safety, and facilities to ensure a smooth working environment.
- Company: Join Disrupt Agency, a certified B Corporation focused on inclusive and sustainable recruitment.
- Benefits: Enjoy a collaborative culture, opportunities for personal development, and a commitment to diversity.
- Why this job: Make a positive impact while enhancing your organisational and communication skills in a dynamic setting.
- Qualifications: GCSEs in English and Maths preferred; relevant experience and Microsoft Office proficiency are essential.
- Other info: This role requires strong people skills and the ability to thrive in a multicultural environment.
The predicted salary is between 28800 - 43200 £ per year.
Description
Office Manager / Facilities / Health & Safety / Building Management / Travel / General Administration / Business support
Disrupt Agency are currently sourcing an experienced Office Manager with experience of managing building/site services (facilities, health & safety, security,, maintenance etc) to join a major client site based near Green Park in Reading. The ideal candidate will play a crucial role in ensuring our Reading office operates smoothly and efficiently. This position is key to maintaining a safe, organised, and welcoming environment for our associates and clients. Your efforts will directly contribute to the health, safety, and overall satisfaction of our team and visitors. Being a European HQ you will have regular visits from overseas employees, leadership and clients so people facing skills, strong communication and organisational skills are key to this hire. A second European language would also be desirable but not essential.
Key Responsibilities of the Office Manager
– Health & Safety: Lead H&S and Fire Marshal groups, conduct regular meetings, report issues, and ensure compliance.
– Office Environment: Oversee maintenance, manage workstation assessments, control security pass access, and handle mail and parcels.
– Travel & Accommodation: Arrange travel and accommodations for associates, negotiate room rates, and ensure quality.
– Stationery & Printing: Manage corporate stationery, coordinate external printing quotes, and reduce costs.
– Facilities Management: Review building maintenance contracts, schedule contractor visits, and attend tenant meetings.
– Building Security: Maintain high security standards, liaise with external suppliers, and ensure access control.
Office Management Support and Development:
– Collaborate with other departments and regions on joint projects.
– Uphold our mission, values, and vision by fostering a culture of respect, teamwork, and integrity.
– Commit to workplace safety and contribute to quality excellence across the business.
– Participate in continuous improvement initiatives and take responsibility for personal and team development.
Qualifications/Background of the Office Manager:
– Essential: Preferably GCSE passes in English and Maths however previous relevant experience in a similar environment will be considered preferable.
– Desirable: Proficiency in Microsoft Office and strong communication skills at all levels.
Attributes of the Office Manager:
– Attention to detail, high level of written and spoken English, numerical skills and IT Literate (MS Office).
– Passionate about customer care, integrity, and uncompromising quality standards with strong communication skills.
– Innovative, analytical, self-motivated, and able to work both independently and as part of a team.
– Experience in working effectively with multiple tasks running concurrently in a multicultural environment.
Be part of a team that values innovation, continuous improvement, and making a positive impact. Apply now and help us create a great place to work!
This role is managed by Disrupt Agency, a certified B Corporation and a leader in Inclusive & Sustainable Recruitment, Search, and RPO services. We are committed to creating an environment where diversity is valued and everyone has an equal opportunity to thrive.
Disrupt Agency
Certified B Corporation | Inclusive & Sustainable Recruitment Experts
Office Manager (Admin, Facilities and H&S) employer: EllisKnight International Recruitment
Contact Detail:
EllisKnight International Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (Admin, Facilities and H&S)
✨Tip Number 1
Familiarise yourself with the specific health and safety regulations relevant to the office environment. Being knowledgeable about these can help you stand out during interviews, as it shows your commitment to maintaining a safe workplace.
✨Tip Number 2
Network with professionals in facilities management and health & safety sectors. Attend local events or join online forums to connect with others in the field, which could lead to valuable insights and potential referrals for the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Be ready to discuss specific situations where your attention to detail made a significant impact.
✨Tip Number 4
If you speak a second European language, practice using it in a professional context. This can be a great asset, especially since the role involves interacting with overseas employees and clients, making you a more attractive candidate.
We think you need these skills to ace Office Manager (Admin, Facilities and H&S)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and qualifications required for the Office Manager position. Tailor your application to highlight relevant experience in facilities management, health & safety, and administration.
Highlight Relevant Experience: In your CV and cover letter, emphasise your previous experience in managing office environments, overseeing health & safety protocols, and coordinating travel arrangements. Use specific examples to demonstrate your skills and achievements.
Showcase Communication Skills: Since strong communication skills are essential for this role, ensure your application reflects your ability to communicate effectively at all levels. Consider including examples of how you've successfully collaborated with teams or managed client relationships.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates attention to detail, which is crucial for an Office Manager.
How to prepare for a job interview at EllisKnight International Recruitment
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised office operations or managed facilities in the past.
✨Highlight Health & Safety Knowledge
Since this role involves leading Health & Safety initiatives, be ready to discuss your experience with H&S compliance and any relevant certifications. Mention specific instances where you improved safety standards in a previous role.
✨Demonstrate Strong Communication Skills
This position requires excellent people-facing skills. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've effectively communicated with diverse teams or clients in the past.
✨Prepare for Cultural Sensitivity
Given the multicultural environment, it's important to show that you can work well with people from different backgrounds. Share experiences that highlight your adaptability and respect for diversity in the workplace.
