Executive Assistant in City of Westminster

About Us: Elliott Wood is a forward‑thinking and purpose‑led engineering and built environment consultancy. We believe in a bigger and better idea of engineering, driven by strategic consultancy and married with creative and technical expertise. Together we act as originators, advisors and doers for the built environment and beyond. As a certified B Corp, our role is to inspire clients and organisations to think differently about their projects and buildings — not just aesthetically and commercially — but for the benefit of the planet and people who use them every day.

The Role: We are looking for an experienced Executive Assistant to support our CEO, COO and Board and play a key role in the effective operation of our Executive Office and wider leadership team. This is a varied and highly trusted role, working closely with senior leaders across the business to manage executive priorities, coordinate Board and leadership governance, and support the delivery of wider business and strategic initiatives. You will be proactive, highly organised and comfortable working independently, with the confidence to manage competing priorities and anticipate what is needed before being asked. You will build strong relationships across the business and externally, exercising sound judgement and discretion when handling confidential and commercially sensitive information.

Key Responsibilities:

• Provide proactive Executive Assistant support to the CEO, COO and Board, managing priorities and helping them operate effectively.
• Manage complex diaries and meeting schedules, balancing competing priorities and anticipating requirements.
• Coordinate agendas, briefing papers, presentations and supporting documentation to ensure executives are well prepared for meetings.
• Lead the end‑to‑end coordination of Board and Executive Leadership Team meetings, including Board packs, minute taking and action tracking.
• Maintain governance records and ensure agreed actions are followed through to completion.
• Manage executive correspondence and act as a trusted point of contact for confidential and sensitive matters.
• Coordinate travel, meetings and logistics, working closely with our wider Administration Team.
• Build strong relationships with Board members, Directors, employees, clients and external stakeholders.
• Support the preparation of executive communications, reports and presentations.
• Support confidential projects, business planning and strategic initiatives across the organisation.
• Facilitate contracts, appointments and documentation requiring Director review or signature.
• Identify opportunities to improve Executive Office processes and ways of working, including the effective use of AI and digital tools.

About You: You will have significant experience working as an Executive Assistant, Personal Assistant or in a similar role supporting at CEO, C‑Suite or senior executive level. You will be confident managing complex diaries and competing priorities, with experience supporting Board and senior leadership meetings from initial planning through to minutes and action tracking. You will be an excellent communicator, comfortable building relationships at all levels and trusted to handle sensitive information with discretion. You will also bring:

• Strong organisational skills and the ability to work independently in a fast‑paced environment.
• Excellent written communication skills, with experience preparing executive‑level correspondence, presentations and briefing papers.
• Confidence communicating with Board members, senior leaders, clients and external stakeholders.
• Strong judgement, attention to detail and the ability to anticipate requirements.
• A proactive approach to problem‑solving and improving ways of working.
• Strong digital skills and an interest in using technology and AI to work more effectively.

Experience within professional services, consultancy, engineering or construction would be beneficial, as would experience supporting multiple senior executives, strategic projects, Business Development activity or CRM systems.

Why Elliott Wood: This is an opportunity to work at the heart of Elliott Wood, partnering closely with our CEO, COO, Board and senior leadership team and gaining exposure to the strategic and operational priorities shaping our business. We are looking for someone who enjoys creating clarity, bringing structure to a busy environment and building trusted relationships. You will have the opportunity to influence how our Executive Office operates, improve ways of working and support initiatives that have an impact across the wider business. As a certified B Corp, we are committed to considering the impact our business has on our people, communities and the environment. You will contribute to this by supporting and aligning with our ESG strategy and helping us recognise and communicate the positive impact of our work.