Accounts Payable Specialist

Join Ellab on our exciting growth journey as an Accounts Payable Specialist based in Ellesmere Port, Cheshire.

Ellab is a complete solutions provider covering validation services, calibration services, monitoring, and temperature mapping systems along with a comprehensive Instrumentation Product portfolio. With over 100 employees in the UK and Ireland, our specialist teams ensure that we’re a trusted partner to the world’s largest pharmaceutical companies.

As Accounts Payable Specialist, you will be responsible for the accurate and timely processing of supplier invoices and company credit card transactions, ensuring payments and postings are made in line with agreed terms, company policy and UK VAT requirements. The role supports strong financial control, supplier relationships and accurate month-end reporting.

• Process purchase and non-purchase order supplier invoices accurately and efficiently.
• Perform 2-way and 3-way matching of invoices, purchase orders and goods received notes where applicable.
• Process and reconcile company credit card transactions, ensuring receipts and supporting documentation are provided.
• Review credit card spend for accuracy, appropriate coding and policy compliance.
• Code invoices and card transactions to the correct nominal ledger accounts, cost centres and departments.
• Investigate and resolve invoice or card transaction discrepancies with suppliers and internal teams.
• Prepare and process weekly or monthly supplier payment runs in line with agreed payment terms.
• Ensure invoices and card transactions are appropriately authorised in line with approval limits.
• Process payments via BACS and other approved payment methods.
• Manage urgent and ad-hoc payment requests where required.
• Set up and maintain supplier accounts, including verification of bank details.
• Respond promptly to supplier and internal queries by phone and email.
• Reconcile supplier statements and resolve variances.
• Maintain a clean and accurate purchase ledger.
• Reconcile company credit card statements to the general ledger.
• Follow up on missing receipts and incomplete expense documentation.
• Ensure credit card spend complies with company expense and purchasing policies.
• Support audits and reviews of credit card usage.
• Ensure correct treatment of UK VAT on purchase invoices and credit card transactions.
• Identify and flag VAT issues, including zero-rated, exempt and reverse-charge transactions.
• Support VAT returns by ensuring AP and card data is complete and accurate.
• Maintain compliance with internal controls, audit requirements and company policies.
• Assist with month-end close activities, including AP and credit card accruals and reconciliations.
• Prepare aged creditor reports and support cash flow forecasting.
• Support internal and external audit requests relating to Accounts Payable.
• Use accounting systems, credit card platforms and invoice approval tools effectively.
• Identify opportunities to improve AP and card processing controls and efficiency.
• Maintain accurate electronic filing and document retention.

• Previous experience in an Accounts Payable or purchase ledger role.
• Experience processing company or corporate credit card transactions.
• Good working knowledge of UK VAT on purchases.
• High attention to detail with strong numerical accuracy.
• Confident using accounting systems and Excel.
• Ability to manage multiple deadlines in a fast-paced environment.
• Experience using Microsoft Dynamics 365 Business Central (BC) or similar.
• Experience with expense or credit card management systems.
• PO-based invoice processing experience.
• Experience in a multi-company or multi-currency environment.

• Well organised and methodical.
• Strong communicator, comfortable challenging where needed.
• Proactive with a strong sense of ownership.
• Team-focused and professional.

• The opportunity to join a dynamic and rapidly growing company on a steep growth curve.
• A supportive and collaborative work environment where you can make a real impact.
• Market Leading salary and benefits package.
• Opportunities for professional development and growth.
• 25 Days Annual Leave.
• Company Pension.
• Health Cash Plan.
• Employee Assistance Programme.