At a Glance
- Tasks: Support office operations by managing records and coordinating documentation.
- Company: Join a dynamic team in Sheffield with a focus on efficiency.
- Benefits: Competitive salary, Monday to Friday hours, and a supportive work environment.
- Other info: Immediate start available for motivated individuals ready to make an impact.
- Why this job: Be the backbone of our operations and ensure everything runs smoothly.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 25000 - 25000 £ per year.
The Office Administrator will support the smooth running of office and operational administration. This role is ideal for someone who enjoys managing records, coordinating documentation, supporting workflow processes and working closely with multiple departments to ensure accuracy, efficiency and strong administrative control. You will provide comprehensive administrative support across job management, documentation control, invoicing preparation, internal coordination and general office systems. This role is essential in ensuring that all information is accurate, up to date and readily available to support operational and commercial activities.
Job Responsibilities
- Maintain and update live job records, ensuring all job statuses, order numbers and progress details are accurate and up to date.
- Enter new job information into internal systems promptly and accurately and prepare associated job packs along with all required supporting documentation.
- Issue authorised order acknowledgements, distribute copies to relevant parties and ensure all documentation is correctly filed and recorded.
- Maintain well organised digital and physical filing systems, ensuring records are complete, easily accessible and audit ready at all times.
- Raise material requisitions and allocate them correctly to the relevant work orders or job files.
- Prepare delivery notes, day work sheets and final job costing documentation for handover to invoicing or accounts teams.
- Maintain invoicing records and support the weekly submission of completed job documentation to the accounts department.
- Liaise with internal departments to obtain missing information, support workflow progression and ensure smooth and efficient administrative processes.
- Provide support with incoming calls, shared email inboxes and general office administration duties as required.
Key skills required
- Previous experience in an administrative, office support or coordination role.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- High attention to detail and accuracy when handling records and documents.
- Confident using Microsoft Office (especially Excel, Outlook, and Word).
- Good communication skills with the ability to work across different teams.
- Experience with job tracking systems or document control is an advantage.
Administrator employer: Elizabeth Michael Associates
As an Office Administrator in Sheffield, you will thrive in a supportive and collaborative work environment that values accuracy and efficiency. Our company offers competitive salary packages, opportunities for professional development, and a culture that encourages teamwork and innovation, making it an excellent place for those seeking meaningful employment. With a focus on employee growth and a commitment to maintaining a well-organised workplace, we ensure that our staff have the resources they need to succeed.
Contact Details:
Elizabeth Michael Associates Recruitment Team
