At a Glance
- Tasks: Coordinate logistics and manage client hire journeys for exciting events.
- Company: Established events hire company in vibrant Glasgow.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Perfect for those looking to gain experience in a fast-paced, fun environment.
- Why this job: Join a dynamic team and make a real impact in the events industry.
- Qualifications: Organised, proactive, and excellent communication skills are key.
- Logistics
- Coordinator
Salary: £28,000, rising to £30,000 Hours: Monday–Friday, 8:30am–4:30pm (37.5 hours) About the Role I am currently recruiting for an established events hire company in Glasgow who are looking for an organised, proactive and customer-focused Hire & Logistics Executive to join their busy team.
This is a varied role combining client-facing hire administration, logistics coordination and venue liaison.
You will manage the full hire journey from initial enquiry through to collection, ensuring orders are accurate, deliveries run smoothly and clients receive an excellent level of service.
Working closely with the wider team, you will become a key point of expertise within the business, taking ownership of your responsibilities and helping maintain high standards across the team.
Key Responsibilities Hire & Client Administration
- Handle client enquiries, prepare quotes and convert enquiries into bookings.
- Process and manage hire orders accurately.
- Manage amendments, additions, deliveries and collections.
- Issue quotes, confirmations and relevant hire documentation.
- Build strong relationships with trade clients, venues, caterers and wedding planners.
- Resolve client queries professionally and efficiently. Logistics & Venue Coordination
- Liaise with venues to confirm orders, delivery and collection arrangements.
- Coordinate access, set-up and collection requirements.
- Identify potential logistical issues early and proactively find solutions.
- Maintain strong relationships with venue contacts across Scotland and beyond. Courier & Operations Planning
- Book deliveries and collections through courier portals.
- Monitor deliveries and proactively manage any delays or exceptions.
- Prepare daily van runs and operational run sheets.
- Work with the warehouse team to ensure plans reflect vehicle, crew and warehouse capacity.
- Support scheduling for larger upcoming events. Team Support
- Support and train new and existing office colleagues.
- Help maintain clear processes and documentation.
- Provide holiday cover across other office functions.
- Set a high standard for accuracy, customer service and proactive communication. About You We are looking for someone who is:
- Highly organised and detail-oriented.
- Confident, friendly and professional with an excellent phone manner.
- Naturally proactive, with the ability to spot and resolve issues before they become problems.
- Calm under pressure and comfortable managing multiple jobs at once.
- A strong communicator who enjoys working with clients, venues and colleagues.
- Able to take ownership and work independently.
- Experienced in events hire, hospitality, logistics or a busy client-facing coordination role is desirable but not essential.
This is an excellent opportunity to join a busy events hire business in a varied role where you will have real responsibility and become an important part of the wider team
Logistics Coordinator employer: Elizabeth Michael Associates LTD
As a family-run business located in Nottingham, we pride ourselves on fostering a supportive and collaborative work culture that values each team member's contributions. With competitive salaries, annual bonuses, and opportunities for professional growth, we empower our employees to build strong customer relationships and drive business success while enjoying a fulfilling work-life balance. Join us to be part of a dynamic team where your efforts directly impact our customers and the company's future.
Contact Details:
Elizabeth Michael Associates LTD Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Logistics Coordinator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Elizabeth Michael Associates LTD and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Elizabeth Michael Associates LTD!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Elizabeth Michael Associates LTD keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Logistics Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Elizabeth Michael Associates LTD:This is your chance to really connect with the team at Elizabeth Michael Associates LTD. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Elizabeth Michael Associates LTD
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Elizabeth Michael Associates LTD.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Elizabeth Michael Associates LTD that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Elizabeth Michael Associates LTD. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
