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- Tasks: Support lawyers by managing client files, scheduling appointments, and handling enquiries.
- Company: Join a well-established law firm with a focus on private client services.
- Benefits: Competitive salary based on experience and a supportive team environment.
- Why this job: Gain valuable legal experience while working in a dynamic and professional setting.
- Qualifications: Previous secretarial experience in a law firm is preferred; strong communication skills are essential.
- Other info: Opportunity to develop your career in a reputable firm with a friendly atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
PRIVATE CLIENT LEGAL SECRETARY – ST ALBANS. SALARY DEPENDENT ON EXPERIENCE.
Elite Touch are excited to be working with their well established client who are seeking a Legal Secretary to work as part of their Private Client team, based at their St Albans office.
Key Responsibilities- Answer the telephone and assist clients with enquiries when the lawyer is not available.
- Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes.
- Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks.
- Liaise with clients as directed.
- Maintain lawyers’ diaries and make appointments.
- Organise internal and external meetings including meeting room bookings and refreshments.
- Manage outgoing post and emails.
- Maintain internal and client files to ensure they are up-to-date at all times.
- Undertake typing for lawyers.
- Drafting of standard letters and forms for the lawyer’s approval.
- General document management such as requesting and logging deeds coming in and out of the firm.
- Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out.
- Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system and to include receiving cheques, entering on file and passing to accounts.
- Input client and potential client contact details into peppermint and/or isokon and hoowla.
- Undertake administrative tasks such as photocopying and file archiving.
- Create and maintain a tidy and well organised office environment.
- Ensure any faults with the team’s IT, telephones and printers are reported.
- Work as part of a team, assisting with wider secretarial and telephone cover as required.
- Undertake tasks in connection with client/administrative matters, including any risk management tasks relating to the clients and matters.
- Comply, adopt and be familiar with firm policies and procedures.
- Secretarial experience in a law firm is desirable.
- Strong and confident client relationship experience and skills.
- Good understanding of client service.
- A good understanding of the context in which the work is being done.
- Fast and accurate keyboard skills – 50 wpm minimum.
- Good grasp of grammar and spelling.
- Good written and verbal communication skills.
- Computer literacy in relevant software packages.
- Experience of using a practice/case management system.
- High level organisation and administration skills including the ability to prioritise work.
- Initiative.
- Ability to take direction, instructions and feedback in a positive manner.
- Ability to cope with pressure and maintain a calm manner at all times.
- Good time keeping.
- Smart appearance.
- Attention to detail.
- Trustworthy and reliable.
Please apply as directed.
Legal Secretary in St Albans employer: Elite Touch Group
Contact Detail:
Elite Touch Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in St Albans
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. We want you to show up with questions that demonstrate your interest and understanding of their work. It’s all about making a great impression!
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. We can’t stress enough how important it is to be confident and articulate when discussing your experience and how it relates to the role of a Legal Secretary.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Legal Secretary position, and we’re here to support you every step of the way. Let’s get you that job!
We think you need these skills to ace Legal Secretary in St Albans
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight any relevant secretarial experience, especially in a law firm, and showcase your client relationship skills. We want to see how you fit into our Private Client team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities listed in the job description. We love a personal touch!
Show Off Your Skills: Don’t forget to highlight your fast and accurate keyboard skills, as well as your computer literacy with practice management systems. We’re looking for someone who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Elite Touch Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with tasks like managing diaries, liaising with clients, and handling documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a Legal Secretary, strong communication is key. Prepare examples of how you've effectively communicated with clients or colleagues in previous roles. Practise articulating your thoughts clearly and confidently, as this will be crucial during the interview.
✨Demonstrate Your Organisational Skills
Highlight your ability to manage multiple tasks and prioritise effectively. Bring up specific instances where you've successfully organised meetings, maintained files, or handled administrative duties under pressure. This will reassure them that you can keep things running smoothly in their office.
✨Dress the Part
First impressions matter! Dress smartly and professionally for your interview. A polished appearance not only shows respect for the interviewers but also reflects the professional environment you'll be working in as a Legal Secretary.
