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For Companies At a Glance
- Tasks: Support lawyers by managing client files, answering queries, and organising meetings.
- Company: Join a well-established law firm in Tunbridge Wells with a supportive team.
- Benefits: Competitive salary based on experience and opportunities for professional growth.
- Why this job: Be part of a dynamic legal team and make a real difference for clients.
- Qualifications: Desirable secretarial experience in a law firm and strong communication skills.
- Other info: Fast-paced environment with a focus on teamwork and client service.
The predicted salary is between 30000 - 42000 £ per year.
Elite Touch are excited to be working with their well-established client who are seeking a Legal Secretary to work as part of their Private Client team, based at their Tunbridge Wells office.
Key Responsibilities
- Answer the telephone and assist clients with enquiries when the lawyer is not available.
- Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes.
- Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks.
- Liaise with clients as directed.
- Maintain lawyers' diaries and make appointments.
- Organise internal and external meetings including meeting room bookings and refreshments.
- Manage outgoing post and emails.
- Maintain internal and client files to ensure they are up-to-date at all times.
- Undertake typing for lawyers.
- Drafting of standard letters and forms for the lawyer's approval.
- General document management such as requesting and logging deeds coming in and out of the firm.
- Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out.
- Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through our practice management system and to include receiving cheques, entering on file and passing to accounts.
- Input client and potential client contact details into probate case management system and residential case management system.
- Undertake administrative tasks such as photocopying and file archiving.
- Create and maintain a tidy and well-organised office environment.
- Ensure any faults with the team's IT, telephones and printers are reported.
- Work as part of a team, assisting with wider secretarial and telephone cover as required.
- Undertake tasks in connection with client/administrative matters, including any risk management tasks relating to the clients and matters.
- Comply, adopt and be familiar with firm policies and procedures.
Attributes Required
- Secretarial experience in a law firm is desirable.
- Strong and confident client relationship experience and skills.
- Good understanding of client service.
- A good understanding of the context in which the work is being done.
- Fast and accurate keyboard skills – 50 wpm minimum.
- Good grasp of grammar and spelling.
- Good written and verbal communication skills.
- Computer literacy in relevant software packages.
- Experience of using a practice/case management system.
- High level organisation and administration skills including the ability to prioritise work.
- Initiative.
- Ability to take direction, instructions and feedback in a positive manner.
- Ability to cope with pressure and maintain a calm manner at all times.
- Good time keeping.
- Smart appearance.
- Attention to detail.
- Trustworthy and reliable.
Please apply as directed.
Legal Secretary - Private Client in London employer: Elite Touch Group
Contact Detail:
Elite Touch Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Private Client in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews! Research the firm and the role thoroughly. We want you to be able to discuss how your skills match their needs, especially in client service and administration. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We believe a little courtesy can make a big difference.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that Legal Secretary position!
We think you need these skills to ace Legal Secretary - Private Client in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight any relevant secretarial experience in a law firm and showcase your client relationship skills. We want to see how you fit into our Private Client team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your understanding of client service and how you can contribute to maintaining a tidy and organised office environment.
Show Off Your Skills: Don’t forget to mention your fast and accurate keyboard skills, as well as your computer literacy. We love candidates who can demonstrate their ability to manage documents and use practice management systems effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Elite Touch Group
✨Know Your Stuff
Before the interview, make sure you understand the role of a Legal Secretary in a Private Client team. Familiarise yourself with common legal terminology and procedures, especially those related to client management and file handling. This will show that you're serious about the position and ready to hit the ground running.
✨Showcase Your Skills
Be prepared to discuss your secretarial experience in a law firm. Highlight your organisational skills, attention to detail, and ability to manage multiple tasks. Use specific examples from your past roles to demonstrate how you've successfully handled similar responsibilities, like managing diaries or liaising with clients.
✨Practice Makes Perfect
Since this role requires strong communication skills, practice answering common interview questions out loud. Focus on articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with the format and receive feedback.
✨Dress to Impress
First impressions matter, especially in a professional setting like a law firm. Dress smartly and ensure your appearance is tidy and professional. This not only reflects your seriousness about the job but also aligns with the firm's expectations for a Legal Secretary.
