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- Tasks: Support lawyers by managing client files, answering queries, and organising meetings.
- Company: Join a well-established law firm in Tunbridge Wells with a supportive team.
- Benefits: Competitive salary based on experience and a professional work environment.
- Other info: Dynamic role with opportunities for growth in the legal sector.
- Why this job: Gain valuable legal experience while helping clients and developing your skills.
- Qualifications: Previous secretarial experience in a law firm is preferred; strong communication skills are essential.
The predicted salary is between 30000 - 42000 £ per year.
Elite Touch are excited to be working with their well-established client who are seeking a Legal Secretary to work as part of their Private Client team, based at their Tunbridge Wells office.
Key Responsibilities
- Answer the telephone and assist clients with enquiries when the lawyer is not available.
- Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes.
- Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks.
- Liaise with clients as directed.
- Maintain lawyers’ diaries and make appointments.
- Organise internal and external meetings including meeting room bookings and refreshments.
- Manage outgoing post and emails.
- Maintain internal and client files to ensure they are up-to-date at all times.
- Undertake typing for lawyers.
- Drafting of standard letters and forms for the lawyer’s approval.
- General document management such as requesting and logging deeds coming in and out of the firm.
- Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out.
- Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through our practice management system and to include receiving cheques, entering on file and passing to accounts.
- Input client and potential client contact details into probate case management system and residential case management system.
- Undertake administrative tasks such as photocopying and file archiving.
- Create and maintain a tidy and well-organised office environment.
- Ensure any faults with the team’s IT, telephones and printers are reported.
- Work as part of a team, assisting with wider secretarial and telephone cover as required.
- Undertake tasks in connection with client/administrative matters, including any risk management tasks relating to the clients and matters.
- Comply, adopt and be familiar with firm policies and procedures.
Attributes Required
- Secretarial experience in a law firm is desirable.
- Strong and confident client relationship experience and skills.
- Good understanding of client service.
- A good understanding of the context in which the work is being done.
- Fast and accurate keyboard skills – 50 wpm minimum.
- Good grasp of grammar and spelling.
- Good written and verbal communication skills.
- Computer literacy in relevant software packages.
- Experience of using a practice/case management system.
- High level organisation and administration skills including the ability to prioritise work.
- Initiative.
- Ability to take direction, instructions and feedback in a positive manner.
- Ability to cope with pressure and maintain a calm manner at all times.
- Good time keeping.
- Smart appearance.
- Attention to detail.
- Trustworthy and reliable.
Please apply as directed.
Legal Secretary - Private Client employer: Elite Touch Group
Contact Detail:
Elite Touch Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Private Client
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Legal Secretary role.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. We want you to show up with questions that demonstrate your interest in their Private Client team. This will help you stand out as someone who’s genuinely keen on the role.
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you’ll need to be confident and articulate. We suggest doing mock interviews with friends or family to get comfortable with discussing your experience and how it relates to the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for talented individuals to join our team, so make sure you put your best foot forward!
We think you need these skills to ace Legal Secretary - Private Client
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your secretarial experience in a law firm and any relevant skills that match the job description. We want to see how you can bring value to our Private Client team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your client relationship skills and how you handle pressure, as these are key for us at StudySmarter.
Show Off Your Attention to Detail: In a legal environment, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and accurately!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Elite Touch Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in a Private Client team. Familiarise yourself with tasks like managing client files, liaising with clients, and handling administrative duties. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a Legal Secretary, strong communication is key. Prepare examples of how you've effectively communicated with clients or colleagues in previous roles. Be ready to discuss how you handle enquiries and maintain professionalism, especially when under pressure.
✨Demonstrate Your Organisational Skills
Highlight your ability to manage multiple tasks efficiently. Bring up specific instances where you've successfully organised meetings, maintained diaries, or managed documentation. This will reassure the interviewers that you can keep everything running smoothly in a busy legal environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, the team you'll be working with, and any challenges they face. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.