At a Glance
- Tasks: Manage project documentation and support multiple live projects in a dynamic construction environment.
- Company: Join a growing major projects team in a friendly, collaborative atmosphere.
- Benefits: Enjoy a competitive salary, career progression, and ongoing development opportunities.
- Other info: Head Office based role with occasional site visits for hands-on experience.
- Why this job: Make an impact on large-scale projects while developing your skills in a fast-paced setting.
- Qualifications: Experience in document control or project coordination, with strong organisational and communication skills.
Are you an experienced Document Controller, Project Coordinator or Project Administrator looking to join a growing major projects team? We're recruiting for a Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties. Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.
This is an excellent opportunity for a highly organised Project Coordinator or Document Controller looking to develop their career within a busy construction and engineering environment.
The Role
As the Document Controller / Project Coordinator, you'll work alongside our Operations Coordinators, ensuring projects remain organised, compliant and running efficiently from pre-construction through to project completion. The successful Document Controller will be responsible for maintaining accurate project records, coordinating documentation and supporting multiple live projects simultaneously.
Responsibilities
- Managing all project documentation using electronic document management systems
- Acting as the lead Document Controller for allocated projects
- Issuing, uploading and distributing drawings, technical submissions and project documentation
- Maintaining document registers and ensuring accurate revision control
- Supporting Project Managers with project administration and coordination
- Coordinating information between clients, consultants, subcontractors and site teams
- Monitoring outstanding approvals and chasing technical documentation
- Preparing meeting packs, reports and project documentation
- Assisting with handover documentation and O&M Manuals
- Supporting project mobilisation and maintaining project records throughout the project lifecycle
- Providing day-to-day Project Coordinator support across multiple live projects
- Working closely with the Operations team to ensure projects remain organised and compliant
Requirements
We're interested in speaking with experienced Document Controllers, Project Coordinators and Project Administrators who thrive in a fast-paced construction environment. Ideally you'll have:
- Previous experience as a Document Controller, Project Coordinator, Project Administrator or Technical Administrator
- Experience within construction, M&E, mechanical building services, engineering or facilities management
- Experience using document management systems such as Aconex, Viewpoint, Asite, Autodesk Construction Cloud or similar
- Excellent Microsoft Office skills, particularly Excel, Outlook and Word
- Outstanding organisational skills and exceptional attention to detail
- The ability to prioritise multiple projects and deadlines
- Excellent communication skills with both internal and external stakeholders
- A proactive and professional approach
What's On Offer
- Permanent Document Controller / Project Coordinator position
- Head Office based with occasional site visits
- Opportunity to support major mechanical building services projects
- Friendly and collaborative team environment
- Career progression and ongoing development
- Competitive salary and benefits package
Whether you're an experienced Document Controller looking for your next challenge, a Project Coordinator wanting greater exposure to major projects, or a Project Administrator looking to progress into a dedicated Document Controller / Project Coordinator role, we'd love to hear from you.
Document Controller employer: Elite Sourcing
Join a dynamic and supportive team at our Head Office in West London, where your role as a Document Controller will not only enhance your career but also allow you to contribute to significant mechanical building services projects. We pride ourselves on fostering a collaborative work culture that encourages professional growth, offering competitive salaries and benefits, along with opportunities for ongoing development and exposure to major projects.
