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For Companies At a Glance
- Tasks: Provide essential admin support and keep the office running smoothly.
- Company: Join a leading global solutions provider with a friendly team.
- Benefits: Part-time hours, great progression potential, and a supportive work environment.
- Why this job: Perfect for those seeking a busy role with varied tasks and growth opportunities.
- Qualifications: Strong computer skills, organisational abilities, and professional phone etiquette.
- Other info: Dynamic office environment with a chance to make a real impact.
The predicted salary is between 12 - 15 £ per hour.
This role is office based in Eastleigh. Our client is a leading global solutions provider currently looking for a detail-oriented administrator to join their team. This role involves providing essential administrative support to ensure the smooth operation of our office. The ideal candidate will possess excellent computer skills, strong organisational abilities, and professional phone etiquette. This is a great opportunity for someone seeking a busy and varied role within a friendly and professional team environment which offers great progression potential.
Key Responsibilities:
- Enter new opportunities into the system.
- Add new items to inventory.
- Prepare customer quotations.
- Raise and process sales orders.
- Process purchase orders and send them to suppliers.
- Follow up with suppliers to confirm delivery / readiness dates.
- Email suppliers for updates and follow up via phone if no response is received.
- Add delivery dates into the system and ensure all order information is up to date.
- Maintain and update database and Finance Report.
- Save all relevant documentation into database and ensure system notes are accurate and complete.
- Book shipments and complete required documentation.
- Complete Shipper’s Letter of Instruction (SLI) forms.
- Assist with commercial documentation as needed.
- Prepare and issue quality letters.
- Follow up with Suppliers and forwarders for Collection Dates.
Locations
Office Admin (Part-Time) in Eastleigh, Hampshire employer: Elite Search Solutions
Contact Detail:
Elite Search Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin (Part-Time) in Eastleigh, Hampshire
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the job description, especially those organisational abilities and computer skills they’re after.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking about team dynamics or progression opportunities shows you’re keen and ready to engage. Plus, it helps you figure out if this is the right fit for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Admin (Part-Time) in Eastleigh, Hampshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your organisational abilities and computer skills shine through, so don’t hold back!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Keep it professional but let your enthusiasm for the role and the company come through. Tell us why you’re the perfect fit for our team.
Be Detail-Oriented: Since this role is all about details, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, just like we do in the office!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Elite Search Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Admin position. Familiarise yourself with tasks like processing purchase orders and maintaining databases. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything on track, as this will impress your interviewers.
✨Practice Professional Phone Etiquette
Given that you'll be handling supplier communications, practice your phone etiquette before the interview. You might even want to role-play a few scenarios with a friend. This will help you feel more confident when discussing how you would follow up with suppliers and handle inquiries.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with questions about the company culture and team dynamics. Ask about opportunities for progression within the company, as this shows you're thinking long-term and are eager to grow within the role.