At a Glance
- Tasks: Manage property bookings and ensure smooth communication between clients and inspectors.
- Company: Dynamic property management company with a focus on teamwork.
- Benefits: Full training, supportive environment, and potential for career growth.
- Other info: Friendly team atmosphere with opportunities to develop your career.
- Why this job: Be the vital link in property management and enhance your organisational skills.
- Qualifications: Experience in property management or administration is a plus.
The predicted salary is between 25000 - 32000 £ per year.
The Role
As our Property Coordinator, you'll manage bookings from instruction through to completion - making sure every job is scheduled correctly, confirmed clearly, and delivered smoothly. This role is central to the business. You'll be the link between our clients, our Property Inspectors, and the office, ensuring diaries are efficient, communication is clear, and nothing gets missed.
Key Responsibilities
- Schedule and confirm customer bookings (phone or email)
- Clearly communicate job type, property address, client details and access information
- Allocate inspections to the most appropriate Property Inspector (PI) available
- Maximise efficiency across PI diaries (reducing travel time and improving daily flow)
- Maintain continuity between PI and property where possible
- Flag logistical or property-specific issues early and communicate them promptly
- Build strong working relationships with clients, PIs and the wider team
- Keep accurate booking records and clear email trails from instruction through to completion
- Ensure the correct party is billed and details are recorded accurately
- Liaise with PIs to make sure compliance forms completed accurately and timely
Who We're Looking For
This role would suit someone with experience in lettings, property management, estate agency administration, or a similar coordination role. You will be:
- Highly organized, with strong attention to detail
- Confident juggling multiple tasks and priorities
- Calm under pressure and solutions-focused
- Proactive - you spot problems early and fix them
- Friendly and professional on the phone
- A clear communicator (written and verbal)
- Comfortable managing multiple diaries and time-sensitive bookings
- Able to work well within a small team and take ownership of your work
Full training will be provided, and you'll be supported with clear systems and expectations from day one.
Working Hours
Office hours: Monday - Friday 9:00am - 5.30pm. Saturdays will eventually be required as and when the business needs it, however a day in lieu will be offered.
Contact Jo ASAP for more information.
Property Administrator employer: Elite-HR
As a Property Administrator with us, you'll thrive in a supportive and dynamic work environment that values clear communication and teamwork. We offer comprehensive training and opportunities for professional growth, ensuring you feel confident and empowered in your role. Located in a vibrant area, our company fosters a culture of collaboration and respect, making it an excellent place to build a rewarding career in property management.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the property management field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your communication skills! Since this role is all about clear communication, try role-playing with a friend or family member. This will help you feel more confident when discussing your experience and how you can contribute to the team.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or solved problems in previous roles. This will demonstrate that you're the proactive, detail-oriented person they're looking for.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team and ready to take on the Property Administrator role.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in property management or similar roles. We want to see how your skills match what we're looking for, so don’t hold back on showcasing your relevant achievements!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication is easy to read and understand. Avoid jargon unless it's relevant to the role!
Show Your Organisational Skills:Since this role is all about managing bookings and schedules, demonstrate your organisational prowess in your application. Share examples of how you've successfully managed multiple tasks or projects in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're proactive, which we love!
How to prepare for a job interview at Elite-HR
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Property Administrator role. Familiarise yourself with the key responsibilities like managing bookings and communicating effectively. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or schedules. Be ready to discuss how you prioritised tasks and maintained clear communication, as these are crucial for the job.
✨Practice Clear Communication
As a Property Administrator, you'll need to communicate clearly with clients and team members. Practice articulating your thoughts and ideas concisely. You might even want to do a mock interview with a friend to refine your verbal communication skills.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with questions about the company culture, team dynamics, and expectations for the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
