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- Tasks: Manage bookings and ensure smooth communication between clients and inspectors.
- Company: Dynamic property management company with a supportive team environment.
- Benefits: Full training, flexible hours, and opportunities for career growth.
- Other info: Join a friendly team and enjoy a proactive work culture.
- Why this job: Be the vital link in property management and enhance your organisational skills.
- Qualifications: Experience in property management or administration is a plus.
The Role
As our Property Coordinator, you’ll manage bookings from instruction through to completion - making sure every job is scheduled correctly, confirmed clearly, and delivered smoothly. This role is central to the business. You’ll be the link between our clients, our Property Inspectors, and the office, ensuring diaries are efficient, communication is clear, and nothing gets missed.
Key Responsibilities
- Schedule and confirm customer bookings (phone or email)
- Clearly communicate job type, property address, client details and access information
- Allocate inspections to the most appropriate Property Inspector (PI) available
- Maximise efficiency across PI diaries (reducing travel time and improving daily flow)
- Maintain continuity between PI and property where possible
- Flag logistical or property-specific issues early and communicate them promptly
- Build strong working relationships with clients, PIs and the wider team
- Keep accurate booking records and clear email trails from instruction through to completion
- Ensure the correct party is billed and details are recorded accurately
- Liaise with PIs to make sure compliance forms completed accurately and timely
Who We’re Looking For
This role would suit someone with experience in lettings, property management, estate agency administration, or a similar coordination role. You will be:
- Highly organised, with strong attention to detail
- Confident juggling multiple tasks and priorities
- Calm under pressure and solutions-focused
- Proactive - you spot problems early and fix them
- Friendly and professional on the phone
- A clear communicator (written and verbal)
- Comfortable managing multiple diaries and time-sensitive bookings
- Able to work well within a small team and take ownership of your work
Full training will be provided, and you’ll be supported with clear systems and expectations from day one.
Working Hours
- Office hours: Monday - Friday 9:00am - 5.30pm
- Saturdays will eventually be required as and when the business needs it, however a day in lieu will be offered
Contact Jo ASAP for more information.
Property Administrator in Hythe employer: Elite-HR
Contact Detail:
Elite-HR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator in Hythe
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management field. You never know who might have a lead on a Property Administrator role or can put in a good word for you.
✨Tip Number 2
Practice your communication skills! Since this role is all about clear communication, try role-playing with a friend or family member. This will help you feel more confident when discussing your experience and how you can contribute to the team.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or schedules in the past. This will demonstrate that you're the perfect fit for keeping those diaries efficient.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Property Administrator in Hythe
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Property Administrator role. Highlight your experience in property management or similar coordination roles, and show us how your skills match what we're looking for!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language to communicate your experience and skills, just like you would when confirming a booking. We appreciate clarity!
Show Your Organisational Skills: Since this role is all about managing bookings and schedules, give us examples of how you've successfully juggled multiple tasks in the past. We want to see your organisational prowess shine through!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Elite-HR
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Property Administrator role. Familiarise yourself with the key responsibilities and think about how your past experiences align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss specific examples of how you've managed multiple tasks or schedules in the past. Think of a time when you successfully coordinated bookings or resolved scheduling conflicts, and share that story during your interview.
✨Communicate Clearly
As a Property Administrator, clear communication is key. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen carefully to questions and respond thoughtfully. This will demonstrate your ability to communicate effectively, which is crucial for the role.
✨Be Proactive and Solutions-Focused
Employers love candidates who can spot problems early and come up with solutions. Prepare to discuss situations where you identified potential issues and took the initiative to resolve them. This will highlight your proactive nature and problem-solving skills, both of which are essential for this position.