Executive Team Assistant in London

Manpower are currently seeking an interim Executive Team Assistant to work with our global FMCG client, Elida Beauty, renowned for brands such as TIGI, VO5, Toni & Guy, and Brylcreem, and become an integral part of their fast-paced FMCG environment.

The position is based in Holborn, London.

This is a full-time temporary role to last until the end of December 2026, requiring 37.5 hours per week, Monday to Friday.

Compensation for this role is competitive, paying up to £50,000 per annum, pro rata, depending upon experience.

The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements.

Reporting to the President and General Manager Europe & ROW, the Executive/Team Assistant supports them and the other Leadership Team members based in London.

This role encompasses a wide range of duties, combining high-level executive assistance, team support, and office management responsibilities.

Key Responsibilities

• Calendar Management: Coordinate and manage the complex schedules of the CEO and SLT members, ensuring smooth communication and prioritization of meetings and events.
• Travel Management: Organize domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries, ensuring all logistics are seamless.
• Stakeholder

Visits: Organize and coordinate visits from key stakeholders, including scheduling meetings, preparing necessary materials, arranging logistics, and ensuring the CEO and SLT are fully prepared for their engagements.

• General
• Administrative

Support: Provide support to the broader London-based team (50 people), including coordinating meetings, arranging internal events, and handling ad-hoc administrative tasks.

• Office

Operations: Oversee the day-to-day operations of the London office ensuring a tidy, efficient, and welcoming environment.

Handle office supplies, equipment, and inventory management.

• Vendor Management: Liaise with our office provider Labs (e. g., catering, cleaning, maintenance) to ensure the smooth running of office services and facilities.
• Visitor Coordination: Manage office visitor logistics, including guest arrivals, meeting room bookings, and catering needs.
• Ad-hoc Support: Assist with any other administrative tasks such as Purchase Orders, or office management duties as required by leadership or team members.
• Key Requirements
• Proven experience in an executive assistant, team assistant for senior leadership, or office management role within a fast-paced environment (ideally FMCG)
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong communication skills, both written and verbal.
• Ability to work independently, anticipate needs, and exercise discretion and confidentiality.
• Positive, can-do attitude with a focus on problem-solving and teamwork.
• Self-motivated and adaptable to change in a dynamic environment.
• High level of professionalism and confidentiality.
• Strong interpersonal skills with the ability to work with a diverse range of people.
• Attention to detail and proactive approach to problem-solving.
• Experience with travel arrangements, event coordination, and managing office supplies and vendor relationships is a plus.
• Additional Information

Holborn working environment

• Bike Storage
• Café
• Kitchen & Communal Areas
• Complimentary Tea & Coffee
• Complimentary Fruit & Biscuits
• Gym Facilities