Auditor and Administration support - Logistics Service - Burnley

Auditor and Administration support - Logistics Service - Burnley

Band 2

Main area Logistics Services Grade Band 2 Contract Permanent Hours Full time - 37.5 hours per week (Mon - Fri Office hours,) Job ref 435-1LSC-ELHT-130-26

Site Burnley General Hospital Town Burnley Salary £25,272 per annum Salary period Yearly Closing 28/10/2026 10:00

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.

One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system.

One LSC stands for ‘One Lancashire and South Cumbria’ and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership.

The Trusts that make up One LSC are:

Blackpool Teaching Hospitals NHS Foundation Trust

East Lancashire Hospitals NHS Trust

Lancashire and South Cumbria NHS Foundation Trust

Lancashire Teaching Hospitals NHS Foundation Trust

University Hospitals of Morecambe Bay NHS Foundation Trust

One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts.

The aim is to bring services more closely together so that we can deliver the best service possible to each of our partner organisations. At the core of One LSC delivery is eliminating duplication, removing unwarranted variation, realisation of the benefits of sharing common systems and processes and ensuring we deliver value for money for our partners, our system and, ultimately, for the communities we serve.

Job overview

To work as part of a team carrying out comprehensive cleanliness and or wasteaudits
To be responsible for the reporting on the data to the Logistics ServicesManagement Team and the Waste and Compliance Manager, service users andcolleagues both within the Logistics Services Team and across the organisation
Providing administration support for the Waste Management Team.

Main duties of the job

To be responsible for the reporting on the data to the Logistics ServicesManagement Team and the Waste and Compliance Manager, service users andcolleagues both within the Logistics Services Team and across the organisation
Providing administration support for the Waste Management Team.

Working for our organisation

We are a busy team who expect everyone to pull together, and to follow schedules and standard operating policies and procedures when performing duties. Training will be given on all the different duties that you will be required to undertake throughout your working day. The Trust have an array of Holistic benefits such as generous annual leave policy which allows 27 days per annum pro rata rising after5 to 29 days and rising again after year 10 to 33 days plus 8 days Bank Holiday.
We have a staff portal, staff restaurants and annual staff survey and mediation service. The Trust also has an array of other wellbeing benefits including financial benefits to staff some of which are purchases through Vivup scheme, NHS pension scheme multiple NHS discounts and offers. There is also an array of mental and physical wellbeing benefits such as the cycle to work scheme, Fast Physio and Worksmart. The Trust also has its own gym on tow of the sites and discounts and the Trust also has its own gym on tow of the sites and discounts at
Position no.
FTE
22703329
1.00
some of the towns gym’s in the area, along with staff vaccines, Occupational Health Services and an array of Health and wellbeing contracts for staff to access and mindfulness and meditation sessions.

Detailed job description and main responsibilities

Plan workload around Cleanliness and /or Waste Audit priorities and timescales
Prioritise workload to meet service demands and to work on own initiative to support Management Team with both the Cleanliness Audits / Waste Audits and Administration Support
Participate in an annual appraisal, identify and action own personal development needs and establish personal supervision/mentorship
Undertake and participate in all mandatory training as required by the Trust
Assist in the smooth day to day running of the Waste Management Service, undertake other duties which are appropriate to the level of this post. These may relate to other departments within Facilities and/or other sites as requested by the Logistics Services Management Team.
To undertake cleanliness and / or waste audits across all areas in line with the National Standards of Healthcare Cleanliness and HTM 07-01 Safe Management of Healthcare waste
To collect the data from the cleanliness and or waste audits and upload into Microsoft excel spreadsheets
To prepare audit reports for the Waste Service, discuss findings including feedback of any issues or concerns identified in the audit with the management team for that area
To run reports, collating and analyzing data from the audits and update missing information liaising with service users across the organisation when required, to ensure excellent data quality
To support the implementation of action plans with both the service users and cleaning staff
To ensure that up to date written and electronic records are monitored and maintained in accordance with trust standard operating procedures and policies.
To provide administration support to the Logistics Services Management Team and Energy Waste and Sustainability manager (as appropriate),undertaking general administration duties including photocopying, scanning and filing
Deal with general Waste enquiries, answering the telephone, redirecting enquiries to the Logistics Services Management Team or Energy Waste and sustainability Manager where appropriate
Input and manage data onto spreadsheet as required by the Logistics Services Management Team and the Energy Waste and Sustainability Manager

Person specification

Essential & Disirable

• GCSE English and Math's or equivalent
• Knowledge of Administrative or clerical systems and processes
• Good use of IT systems with previous experience of audit
• Knowledge of Health Technical Memorandum 07-01 Safe and Sustainable Management
• Accuracy and attention to detail
• ECDL or recognized typing qualification or relevant experience
• NVQ 2 in Administration or equivalent experience
• Awareness of NHS structure and current challenges

Workskill

• knowledge of NHS Waste streams
• Experience of auditing

Dear Potential Applicant,

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost for an Enhanced DBS, is £45.90 and for a Basic & Standard, this is £24.90 this cost includes a £4.90 admin fee.

This cost is not applicable for a Volunteer post

We are an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.

If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email admin.recruitment@elht.nhs.uk or write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH

Thanks for taking the time to view this advert; we look forward to receiving your application.

We will contact you by e-mail to update you on the progress of your application, so please check the e-mail account that you applied from regularly (including spam/junk).

As a recruitment service, our aim is to help protect children and vulnerable adults by providing a first-class service in recruiting people into positions of trust.

It is important to us that we employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone - irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that as an employer we are under-representation of BAME employees. Appointments will be made on merit.

We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to enable you to apply for this post.

Use of Artificial Intelligence (AI) when writing job applications

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for. There is also a risk that it can generate false or misleading information.
AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by East Lancashire Hospitals NHS Trust and could negatively impact on your chances of success in the application process.

We have added a disclaimer to our application process advising that the use of AI is monitored and if applicants have used it then they are required to declare this.

Supporting Information

The supporting information section is an opportunity for you to showcase how your qualifications, knowledge, skills and experience align with the requirements and criteria outlined in the job description and person specification.

Recruiting managers score applications based on the criteria listed in the person specification. They will be looking for evidence of how you meet these criteria. To increase your chances of securing an interview, please provide examples of how you have applied your skills and knowledge in real-life situations. Share work-related successes and challenges you have navigated that align with the criteria. These could be from various aspects of your life, including work, education, and personal experiences.

Consider structuring your supporting information section with clear headings or bullet points. This approach will help both you and the recruiting manager navigate through your application more effectively.

Please note: a young person must be in part-time education or training until they’re 18. If you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role.

Disclosure and Barring Service checks

If the role you’ve applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40, Standard DBS check £26.40, Enhanced DBS check £54.40 and Enhanced DBS check with Barred List(s) £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here .

In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working.

NO UNSOLICITED ADVERTISING COMPANY APPROACHES

We look forward to hearing from you soon!

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications.

Name Paula Taylorson Job title E &F Logistics Manager Email address paula.taylorson@elht.nhs.uk Telephone number 01254732237
Jinu George - Waste and Sustainability Manager 01254 733115
Simon Hill - Operational Logistics Manager 01254 735617

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