Document Controller & Secretariat Support Administrator

We’re looking for a Document Controller & Secretariat Support Administrator (Grade 8) to join the Rules Management team at Elexon on a permanent basis.

In this role, you’ll provide critical secretariat support to industry committees and ensure the accurate control and implementation of rulebook documentation across the GB electricity market. You’ll work at the centre of governance activity, supporting committees, stakeholders, and internal teams by delivering high-quality minutes, documentation, and administrative coordination.

This role requires an individual with exceptional attention to detail, a methodical approach, and proven experience in minute taking and stakeholder engagement.

What you’ll do

• Attend meetings and produce clear, accurate minutes for committees and stakeholders
• Coordinate and publish agendas, papers, actions, and reports
• Support planning and delivery of committee meetings and schedules
• Act as a key contact for internal and external stakeholders, managing communications and mailboxes
• Maintain committee records, actions, and membership information
• Ensure rulebook changes are implemented accurately and in line with agreed timelines
• Review and quality check tracked changes documents, resolving formatting and version conflicts
• Publish documentation to Digital Code platforms and maintain version control
• Support stakeholders with document updates, formatting, and best practice guidance
• Liaise with Project Managers, Change Leads, and SMEs to support delivery of changes
• Maintain and improve process documentation and knowledge management content
• Identify and drive continuous improvement in governance and documentation processes

What you’ll bring

• Experience in a secretariat, administrative, or coordination role
• Proven experience in minute taking for formal meetings or committees (essential)
• Strong stakeholder engagement experience, including working with internal and external stakeholders
• Excellent written communication skills with strong attention to detail and accuracy
• Experience coordinating meetings, agendas, and governance processes
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Experience using Microsoft Word (including Track Changes), Excel, and PowerPoint
• Ability to work independently and as part of a team in a fast‑paced environment
• Experience in document control, governance, or regulated environments (desirable)
• Familiarity with SharePoint or document management systems (desirable)

What’s in it for you

• Salary – £37,700
• Excellent benefits including bonus, private medical insurance and generous pension scheme
• The opportunity to work within a thriving organisation which can support your growth and development
• We operate a hybrid working approach with 2 days in our London office