At a Glance
- Tasks: Support a major construction project with site administration and document management.
- Company: Join a dynamic team at a leading construction firm in Great Dunmow.
- Benefits: Earn £15.00 - £17.00 per hour with potential for career growth.
- Other info: Collaborative environment with opportunities for long-term career development.
- Why this job: Be the administrative backbone of an exciting construction project and make a real impact.
- Qualifications: Experience in construction administration and strong organisational skills required.
The predicted salary is between 15 - 17 £ per hour.
Eleven Eleven recruitment are seeking an On-Site Office Administrator to start Monday 15th June in Great Dunmow.
Location: Great Dunmow, Essex
Salary: £15.00 - £17.00 per hour (depending on experience)
Job Type: Full-Time, Site Based
Duration: 18 Months
About the Role
We are looking for an experienced and highly organised On-Site Office Administrator to support the delivery of a major construction project in Great Dunmow, Essex. Working closely with the Project Manager, Site Management Team, commercial staff, subcontractors, and clients, you will play a critical role in ensuring the efficient management of site administration, project documentation, and compliance processes. The successful candidate will be the administrative hub of the project, maintaining accurate records, managing document control systems, supporting site operations, and helping to ensure the project is delivered safely, efficiently, and in accordance with company procedures and client requirements.
Key Responsibilities
- Site Administration & Project Support
- Provide comprehensive administrative support to the Project Manager and wider site team.
- Assist with the day-to-day running of the site office, ensuring efficient and professional administration at all times.
- Support the successful delivery of construction activities through effective coordination and communication.
- Maintain confidentiality of project information and company documentation.
- Document Control & Compliance
- Maintain and manage project documentation within Viewpoint (4P), Smart Waste, Work Wallet, and company management systems.
- Ensure all project records, drawings, specifications, reports, and correspondence are accurately filed and easily accessible.
- Distribute updated drawings and technical information to site teams, subcontractors, consultants, and clients.
- Monitor document revisions and maintain document control registers.
- Support month-end reporting and ensure project compliance requirements are completed on time.
- Assist with the administration of site inductions, training records, permits, and workforce documentation as required.
- Stakeholder Communication
- Act as the first point of contact for visitors, clients, consultants, suppliers, and subcontractors attending site.
- Maintain a professional and welcoming site office environment.
- Manage incoming calls, correspondence, and site enquiries efficiently.
- Coordinate meetings and support the preparation of project reports and presentations.
- Health, Safety & Environmental Support
- Assist the site management team in maintaining site records relating to health, safety, environmental, and quality procedures.
- Support the administration of site audits, inspections, and compliance documentation.
- Ensure documentation is maintained in line with company policies and project requirements.
- Team Collaboration
- Work collaboratively with project managers, engineers, commercial teams, and subcontractors.
- Build strong working relationships across all levels of the project team.
- Proactively identify and resolve administrative issues to minimise disruption to project delivery.
Skills & Experience
Essential
- Previous experience in a construction site administration, document control, or project support role.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Excellent attention to detail and accuracy in record keeping.
- Strong IT skills, including Microsoft Office Suite.
- Professional communication and interpersonal skills.
- Ability to work independently and as part of a busy site team.
- Strong time management skills and ability to prioritise workload effectively.
Desirable
- Experience using Viewpoint (4P), Work Wallet, Smart Waste, or similar construction management systems.
- Experience working within a construction, civil engineering, or main contractor environment.
- Understanding of construction documentation, drawing control, and project administration processes.
- Knowledge of health and safety documentation and site compliance requirements.
What We Offer
- Competitive hourly rate of £15.00 - £17.00 per hour, depending on experience.
- Opportunity to work on a significant construction project in Essex.
- Supportive and collaborative site team environment.
- Potential for long-term opportunities and career development.
- Hands-on involvement in a busy and professional construction project.
About You
You will be a proactive and dependable administrator who thrives in a fast-paced construction environment. You understand the importance of accurate documentation, effective communication, and strong organisational skills in supporting successful project delivery. You take pride in maintaining high standards and enjoy being a key member of a project team working towards a common goal.
To apply, please submit your CV along with a brief summary of your relevant construction administration experience.
On-Site Office Administrator employer: Eleven Eleven Recruitment Ltd
At Eleven Eleven Recruitment, we pride ourselves on being an excellent employer, offering a competitive hourly rate and the chance to work on significant construction projects in Great Dunmow, Essex. Our supportive and collaborative site team environment fosters professional growth and development, ensuring that our employees thrive in their roles while contributing to successful project delivery. Join us for a rewarding career where your organisational skills and attention to detail will be valued and recognised.
Contact Details:
Eleven Eleven Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land On-Site Office Administrator
✨Tip Number 1
Get to know the company and the project before your interview. Research their past projects and understand their values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to site administration and document control. Think about specific examples from your past experience that demonstrate your organisational skills and attention to detail. We want you to shine!
✨Tip Number 3
Dress professionally and arrive early for your interview. First impressions matter, especially in a construction environment where professionalism is key. Plus, it gives you time to relax and gather your thoughts.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your appreciation for the opportunity and reinforces your interest in the role. And remember, apply through our website for a smoother process!
We think you need these skills to ace On-Site Office Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in construction administration. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and document control expertise!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the On-Site Office Administrator role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Be Clear and Concise:When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your key achievements and skills that align with the role without fluff!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Eleven Eleven Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of an On-Site Office Administrator. Familiarise yourself with terms like document control, project support, and compliance processes. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple tasks and deadlines in previous roles. Highlight your attention to detail and any systems you've used for document management, especially if you have experience with tools like Viewpoint or Smart Waste.
✨Communicate Effectively
Since you'll be the first point of contact on-site, practice your professional communication skills. Think about how you would handle inquiries from clients or subcontractors and be prepared to demonstrate your interpersonal skills during the interview.
✨Emphasise Team Collaboration
The role requires working closely with various teams, so be ready to share examples of how you've successfully collaborated in the past. Discuss how you build relationships and resolve issues proactively to keep projects on track.
