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- Tasks: Manage and organise technical documents for a global manufacturing client.
- Company: Join a dynamic team focused on design and project delivery in manufacturing.
- Benefits: Enjoy a structured work environment with opportunities for skill development.
- Why this job: Be a key player in enhancing project efficiency and quality assurance.
- Qualifications: Strong organisational skills and attention to detail are essential; GCSEs required.
- Other info: Ideal for those looking to kickstart their career in document management.
The predicted salary is between 28800 - 43200 £ per year.
Elevations Design & Projects team are seeking a highly organised and detail-driven Document Controller to support a key global manufacturing client looking to strengthen their design and project delivery teams. This role is essential in ensuring the smooth flow of technical documentation and information across the business, both internally and externally. By taking ownership of document management, the Document Controller enables the design team to focus on technical delivery, contributing directly to project efficiency and quality assurance.
You will be responsible for uploading, downloading, tracking, and distributing documentation in line with established project protocols, and maintaining a high level of accuracy and traceability as part of our Quality Management System (QMS).
Key Responsibilities- Upload drawings and 3D models to client and internal portals, following project-specific naming and version control protocols.
- Download and organise incoming client documentation (e.g. drawings, specifications, models) from external portals.
- Distribute relevant information to appropriate departments across the business (e.g. design, site, procurement, fabrication).
- Maintain document status records, clearly identifying versions, approvals, and issue stages.
- Monitor and highlight any non-compliance with naming or formatting protocols, escalating issues where necessary.
- Generate documentation reports and status summaries for internal stakeholders as required.
- Prepare construction documentation packs for site teams, including printing, binding, and laminating as needed.
- Assist in compiling key compliance and project documentation, including health & safety files and company policies.
- Perform regular audits to ensure accuracy, completeness, and traceability of documentation in line with the QMS.
- Support users across departments with training or navigation of document portals and systems.
- Strong organisational skills with the ability to manage high volumes of documentation.
- Excellent attention to detail and accuracy.
- Confident using IT systems and able to quickly learn and navigate multiple document platforms/portals.
- Basic standard of education (GCSEs or equivalent).
- Good communication skills, both written and verbal.
- Able to work independently and manage workload under time pressure.
- Prior experience in a document control or administration role in a construction, engineering, or manufacturing environment.
- Familiarity with document control standards (BS EN ISO 9001, naming protocols, revision control, etc.).
- Experience with EDMS platforms (e.g. Viewpoint, Asite, BIM 360, 4Projects) or similar.
Contact Detail:
Elevation Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with document control standards and protocols, especially those relevant to the construction and engineering sectors. Understanding BS EN ISO 9001 and naming conventions will give you a significant edge in discussions during interviews.
✨Tip Number 2
Gain hands-on experience with EDMS platforms like Viewpoint or BIM 360. If you haven't used these systems before, consider taking online tutorials or courses to boost your confidence and demonstrate your commitment to learning.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed documentation in previous roles. Be ready to discuss specific challenges you faced and how you overcame them, as this will highlight your problem-solving abilities.
✨Tip Number 4
Network with professionals in the construction and engineering fields. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at companies like us.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail, as these are crucial for the Document Controller role. Include any relevant experience in document control or administration, especially in construction or engineering.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as your ability to manage high volumes of documentation and your familiarity with document control standards.
Showcase Relevant Experience: If you have prior experience with EDMS platforms or in a similar role, be sure to highlight this in your application. Provide examples of how you've successfully managed documentation in past positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Document Controller.
How to prepare for a job interview at Elevation Recruitment Group
✨Showcase Your Organisational Skills
As a Document Controller, your ability to manage high volumes of documentation is crucial. Prepare examples from your past experiences where you successfully organised and tracked documents, highlighting your attention to detail and accuracy.
✨Familiarise Yourself with Relevant Standards
Understanding document control standards like BS EN ISO 9001 can set you apart. Brush up on these standards and be ready to discuss how they apply to the role, demonstrating your knowledge and commitment to quality management.
✨Demonstrate IT Proficiency
Since the role requires confident use of IT systems, be prepared to discuss your experience with various document management platforms. If you've used EDMS platforms like Viewpoint or BIM 360, share specific examples of how you navigated these systems effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-world scenarios. Think about times when you had to handle non-compliance issues or manage tight deadlines, and be ready to explain your approach and the outcomes.
