Accounts Payable Senior

Due to internal progression within our team, ELEMIS are looking for an Accounts Payable Assistant to join our finance team in our Bristol (Filton) offices. Reporting to the Head of Transaction Finance and leading a team of three AP Assistants, you will oversee all AP activities ensuring we deliver an accurate and efficient service.

What Will You Do?

• Coach, lead and support your team in their development
• Daily accounting review of processed and approved invoices
• Weekly reconciliation of Invoice system to ERP to ensure all data is captured and correct
• Review of weekly payment runs for all entities to ensure correct and accurate Vendor payment details
• Verification to ensure accuracy and prevention of fraud
• Creation and amendment of new vendors ensuring all information is captured in accordance with relevant entity tax requirements
• Vendor Statement and vendor aging reconciliations ensuring all payments are correctly allocated and all aging items are investigated and resolved
• Assisting with Mailbox monitoring and dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis
• Assist with annual preparation of US vendor tax forms
• Occasional processing of invoices to assist in busy periods or cover for leave
• Processing and reconciliation of Stock invoices, review of GRNI to ensure validity
• Credit card reconciliations for UK and US Entities
• Reconciling Aged Creditors before month end close
• Periodic and ad-hoc stats and KPI reporting
• Month end accruals of Unapproved invoices and Expenses
• Reporting and forecasting of Cash outflows across all entities

What We Are Looking For:

• Accounts Payable experience, including vendor management, reconciliations and forecasting.
• Leadership capability: demonstrated experience coaching and mentoring team members, developing capability and creating a supportive learning environment.
• Excel: advanced Excel user capable of managing complex data sets and providing the business with reporting.
• Continuous improvement: you map processes and identify ways to improve efficiency and reduce manual processing where possible, always striving to improve workflows.
• Problem Solving: you identify blockers and propose solutions to remedy.
• Stakeholder management: you are able to build relationships and support stakeholders across the ELEMIS business, supporting your finance peers with the right information and insights to deliver the results collectively.
• Workload management: support the team and direct energy and resource to key activities, distributing the workload across the team.

What we offer you!

• This is a Hybrid working role which means three days in our Bristol office and two days working from home.
• We operate with Flexible Working Hours, with core hours between 10am - 4pm which means you can start early and finish early or start later and finish later.
• Generous staff discount on ELEMIS products and spa treatments, plus L’OCCITANE Group brands
• Enhanced parental leave policies
• Income Protection and Life Assurance
• 27 days holiday plus your birthday off
• Company pension scheme
• Employee Assistance Programme
• Cycle to Work Scheme, Season Ticket Loan, and service awards
• Ongoing development and career progression opportunities including possibility to have finance qualifications funded by ELEMIS

Our People Commitments

Justice, Equity, Diversity and Inclusion are central to our People Strategy. We are committed to building a fair, inclusive and respectful workplace where everyone feels they belong and can thrive. We embed this commitment through inclusive hiring and progression practices, clear policies that promote equity and zero tolerance for discrimination and regular review of our people data to identify and address gaps in representation and experience. We invest in inclusive leadership, equipping our managers with the skills and accountability to foster psychologically safe, respectful and high-performing teams. We provide channels for open dialogue, including confidential Speak Up mechanisms, to ensure concerns can be raised safely and addressed appropriately. Through ongoing learning, inclusive behaviours and shared accountability across all levels of the organisation, we empower our people to be themselves, innovate and fulfil their potential. Together, we belong.