At a Glance
- Tasks: Support HR processes, manage onboarding/offboarding, and maintain employee data.
- Company: Join a dynamic company focused on employee empowerment and growth.
- Benefits: Competitive salary, flexible working, and opportunities for professional development.
- Other info: Great chance to learn and grow in a supportive environment.
- Why this job: Make a real difference in creating a positive workplace culture.
- Qualifications: Degree in business or related field; HR experience preferred.
The predicted salary is between 31500 - 38500 £ per year.
Description
The HR Coordinator will play a key role in supporting the HR Manager, ensuring the seamless execution of HR processes and strategies that support the business.
As HR Coordinator, you will undertake a crucial role in fostering a workplace where employees feel valued, supported, and empowered to achieve their full potential.
Key Duties & Accountabilities
Onboarding and offboarding
- Coordinate the end-to-end onboarding process for new hires by preparing and issuing employment contracts and new hire documentation as well as ensuring relevant background checks are completed.
- Conduct inductions for new hires and continuously monitor feedback and provide recommendations to ensure a positive employee experience from the start.
- Ensure a smooth offboarding of departing employees, managing exit interviews and making recommendations.
HR systems management
- Maintain the HR information system (HRIS) to ensure accurate and up-to-date employee data is maintained.
- Build and generate HR reports to ensure accurate and up-to-date employee data can be measured and presented to senior leadership.
- Assist with troubleshooting system issues and providing training for employees on the HRIS.
- Administer the Employee Benefits Portal and any other relevant portals, ensuring employees are added and amended as required.
Assist HR Manager in issuing communications regarding renewal of benefits and windows.
- Administer online portal to ensure Right to Work in the UK checks are requested and uploaded to the HRIS.
- Support LMS Specialist with projects and the LMS as required.
- Support development and continual updating of HR Share Point site.
Payroll coordination
- Lead on the monthly processing of payroll for multiple entities and work with the external payroll provider to ensure accuracy in payroll records, resolve any issues or discrepancies in a timely manner.
- Add new starts and upload monthly pension contributions to the pension portal.
- Work with global payroll providers to ensure timely submission of required data for multiple locations.
International
- Support HR processes for employees working on international projects, including visa coordination and work permits.
- Assist in the management of data for internationally mobile employees, including tax compliance and working with the relevant departments to create a global mobility policy.
Policies & procedures
- Assist in the development, communication and implementation of HR policies and procedures, ensuring alignment with legal requirements.
- Work with the HR Manager to provide guidance to employees and managers on HR policies and best practice.
- Ensure all HR processes are documented and regularly updated.
HR audits and compliance
- Manage and continually undertake internal audits, ensuring all employee data is accurate and up-to-date as well as ensuring HR processes comply with legislation or industry standards.
Data protection
- Handle all employee and personal data in accordance with UK GDPR and Company data protection policies, maintaining confidentiality, security and appropriate retention at all times.
- Ensure personal data held within HR systems is accurate, securely stored and accessible only to authorised employees.
HR projects and initiatives
- Contribute to relevant HR projects including activities such as employee surveys, performance management, audits, salary and bonus reviews, employee engagement programs and initiatives.
Day to day administration support
- Manage the process of issuing day to day letters to employees including completion of probationary period, contract variation letters etc. for HR Manager sign off.
- Support management of HR absence policy such as ensuring self-certifications for absence are completed, occupational health referral forms are completed as required.
- Support any other administration tasks as required such as taking minutes in formal employee meetings.
Culture and engagement
- Help to shape the organisational culture by promoting values and behaviours that reflect the Company’s mission and vision.
- Promote diversity and inclusion within the workplace ensuring policies and procedures support a diverse workforce.
- Create, develop and promote diversity and wellbeing initiatives.
Person Specification
Knowledge & Qualifications
- Ideally degree qualified in a relevant business discipline.
- CIPD qualification is an advantage.
- Familiarity with UK employment laws and HR best practice.
- Highly competent in HR systems and office applications.
Skills
- Excellent communication and interpersonal skills with the ability to build and maintain effective working relationships.
- A proactive and organised approach to working, with the ability to manage multiple tasks and priorities effectively.
- Exceptional attention to detail, ensuring all records, reports and documentation are accurate and up to date.
- A commitment to ongoing HR learning.
- Ability to maintain confidentiality and handle sensitive information.
Experience
- Previous experience in an HR Coordinator or HR administrative role.
- Understanding of payroll and employee benefits administration.
- Awareness and experience in HR processes and best practices.
HR Coordinator employer: Elemental Energies
As an Assistant Management Accountant with us, you'll thrive in a dynamic work environment that values collaboration and innovation. We offer competitive benefits, a supportive culture that encourages professional development, and opportunities for growth within the company, all set in a vibrant location that fosters both personal and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Elemental Energies!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Elemental Energies.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Elemental Energies. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Elemental Energies and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Elemental Energies. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Elemental Energies's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Elemental Energies
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Elemental Energies.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Elemental Energies will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Elemental Energies and how you would contribute to adapting HR strategies.
