At a Glance
- Tasks: Manage office operations, support executives, and ensure a vibrant workplace environment.
- Company: Join Element, a dynamic company in a newly renovated London office.
- Benefits: Full-time role with opportunities for professional growth and a collaborative atmosphere.
- Other info: Exciting chance to work in a central London location with a focus on health and safety.
- Why this job: Be the heartbeat of our office and enhance colleague experiences every day.
- Qualifications: Proven office management experience and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Element has an opportunity for a new Office Manager to join our team within our newly renovated Head Office in central London. This role will play a pivotal role in ensuring the smooth running of our Exec office - combining general office administrative support and being responsible for the office environment and colleague experience. Our ideal candidate will be experienced, proactive, highly organised, and passionate about delivering exceptional service. This role will be based full time within our new London Head Office.
Main responsibilities
- Administrative
- Act as main point of contact for reception, visitors, deliveries, and couriers
- Manage post, couriers, purchase orders, and company credit card expenses
- Monitor and replenish office supplies (stationery, kitchen, refreshments)
- Organise social and company events
- Support C-Suite lunches, expenses, travel, and general administration
- Provide cover for Executive Assistants as required
- Ensure office cleanliness across meeting rooms, kitchen and common areas is maintained
- Health & Safety
- Ensure compliance with H&S policies and required training (e.g. fire wardens, first aiders)
- Manage risk assessments (fire, DSE, lighting, PAT testing, water)
- Maintain first aid supplies and defibrillator checks
- Deliver H&S inductions for new starters
- Maintenance, Repairs & Suppliers
- Respond promptly to office issues and coordinate repairs
- Ensure supplier relationships, contracts and renewals are managed
- Oversee cleaning services and ensure appropriate coverage
- Security
- Manage access control systems, including passes, fobs, and guest registration
- Maintain records for lockers, bike storage, and office distribution lists
- Meeting Room Management
- Coordinate booking, setup, and logistics for on/offsite meetings
- Manage room calendars and catering requirements
- Oversee large space reconfigurations and VC setup with IT
- Building Management
- Liaise with landlord and building management on issues and maintenance
- Attend tenant meetings and coordinate with facilities teams
Skills / Qualifications
Key attributes for success:
- High levels of professional integrity with proven ability to manage confidential information
- Excellent communication and strong interpersonal skills
- Effective relationship building across all levels
- Strong attention to detail
- Fantastic organisation and coordination skills
Experience:
- Strong experience and working knowledge of H&S, compliance, and building systems
- Experience of facility management of an office or building
- Proven ability of Microsoft Office (Advanced Outlook and Excel essential)
- Experience working to tight deadlines and with conflicting demands
- Experience being solely responsible for running an office
Office Manager in Slough employer: Element Materials Technology
Element is an exceptional employer, offering a vibrant work culture within our newly renovated Head Office in central London. We prioritise employee growth and development, providing opportunities for professional advancement while fostering a collaborative environment that values exceptional service and attention to detail. With a focus on health and safety, as well as a commitment to maintaining a positive colleague experience, Element stands out as a rewarding place to build your career.
Contact Details:
Element Materials Technology Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your experience aligns with their needs, especially around office management and colleague experience.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your organisational skills and how you've handled office challenges in the past.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Office Manager in Slough
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Office Manager, being organised is key! Make sure your application highlights your ability to juggle multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve managed office environments before.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to our job description. Mention specific responsibilities from the role that excite you and how your skills align with what we’re looking for. We love seeing genuine interest!
Highlight Your Communication Skills:Since you'll be the main point of contact for various stakeholders, it’s crucial to showcase your communication prowess. Use clear and concise language in your application, and don’t shy away from mentioning any relevant experience in building relationships across different levels.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at Element. So, don’t hesitate – hit that apply button!
How to prepare for a job interview at Element Materials Technology
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description, especially the key tasks like managing office supplies and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to handle conflicting demands effectively.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've built relationships across different levels in previous jobs. You might even want to prepare a scenario where your communication skills helped resolve a conflict or improve a process. This will show that you can maintain a positive office environment.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the Office Manager role. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with your interviewers!
