At a Glance
- Tasks: Ensure smooth office operations and create a welcoming environment for colleagues and visitors.
- Company: Join Element, a dynamic company in a newly renovated central London office.
- Benefits: Full-time role with opportunities for professional growth and a vibrant workplace culture.
- Other info: Exciting opportunity to work in a collaborative environment with a focus on health and safety.
- Why this job: Be the heartbeat of our office and make a real difference in colleague experiences.
- Qualifications: Proven experience in office management and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Element has an opportunity for a new Office Manager to join our team within our newly renovated Head Office in central London. This role will play a pivotal role in ensuring the smooth running of our Exec office - combining general office administrative support and being responsible for the office environment and colleague experience. Our ideal candidate will be experienced, proactive, highly organised, and passionate about delivering exceptional service. This role will be based full time within our new London Head Office.
Main responsibilities
- Administrative
- Act as main point of contact for reception, visitors, deliveries, and couriers
- Manage post, couriers, purchase orders, and company credit card expenses
- Monitor and replenish office supplies (stationery, kitchen, refreshments)
- Organise social and company events
- Support C-Suite lunches, expenses, travel, and general administration
- Provide cover for Executive Assistants as required
- Ensure office cleanliness across meeting rooms, kitchen and common areas is maintained
- Health & Safety
- Ensure compliance with H&S policies and required training (e.g. fire wardens, first aiders)
- Manage risk assessments (fire, DSE, lighting, PAT testing, water)
- Maintain first aid supplies and defibrillator checks
- Deliver H&S inductions for new starters
- Maintenance, Repairs & Suppliers
- Respond promptly to office issues and coordinate repairs
- Ensure supplier relationships, contracts and renewals are managed
- Oversee cleaning services and ensure appropriate coverage
- Security
- Manage access control systems, including passes, fobs, and guest registration
- Maintain records for lockers, bike storage, and office distribution lists
- Meeting Room Management
- Coordinate booking, setup, and logistics for on/offsite meetings
- Manage room calendars and catering requirements
- Oversee large space reconfigurations and VC setup with IT
- Building Management
- Liaise with landlord and building management on issues and maintenance
- Attend tenant meetings and coordinate with facilities teams
Skills / Qualifications
Key attributes for success:
- High levels of professional integrity with proven ability to manage confidential information
- Excellent communication and strong interpersonal skills
- Effective relationship building across all levels
- Strong attention to detail
- Fantastic organisation and coordination skills
Experience:
- Strong experience and working knowledge of H&S, compliance, and building systems
- Experience of facility management of an office or building
- Proven ability of Microsoft Office (Advanced Outlook and Excel essential)
- Experience working to tight deadlines and with conflicting demands
- Experience being solely responsible for running an office
Office Manager in London employer: Element Materials Technology
Element is an exceptional employer, offering a vibrant work culture within our newly renovated Head Office in central London. We prioritise employee growth and development, providing opportunities for professional advancement while fostering a collaborative environment that values exceptional service and attention to detail. With a focus on health and safety, as well as a commitment to maintaining a positive colleague experience, Element stands out as a rewarding place to build your career.
Contact Details:
Element Materials Technology Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your experience aligns with their needs, especially around office management and colleague experience.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your organisational skills and how you've handled office challenges in the past.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who are genuinely interested in joining our team. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your experience in managing office environments and how you've kept things running smoothly. We want to see examples of your fantastic organisation skills and how you’ve tackled multiple tasks at once.
Be Proactive in Your Approach:Let us know about times when you took the initiative to improve processes or solve problems. We love candidates who are proactive and can think on their feet, so share those stories that showcase your ability to deliver exceptional service.
Tailor Your Application:Make sure to tailor your CV and cover letter to match the job description. Use keywords from the posting to show us you understand what we’re looking for. This will help your application stand out and show us you’re genuinely interested in the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Element Materials Technology
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing office supplies and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Bring a portfolio if possible, showcasing your ability to keep things running smoothly, whether it’s through spreadsheets or event planning.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, be clear and concise in your responses. Practice articulating how you've built relationships across different levels in previous jobs. You might even want to prepare a few anecdotes that highlight your interpersonal skills and how they contributed to a positive office environment.
✨Prepare Questions About Company Culture
Since the role involves enhancing colleague experience, it's important to understand the company culture. Prepare thoughtful questions about how the team collaborates and what initiatives are in place to support employee wellbeing. This shows that you’re not just looking for a job, but are genuinely interested in contributing to a positive workplace.
