Office Manager and Finance Team Assistant

Element has an opportunity for an Office Manager to join our team within our newly renovated Head Office in central London. This role will play a pivotal role in ensuring the smooth running of our Exec office – combining general office administrative support and being responsible for the office environment and colleague experience. In addition, a proportion of this role will provide support to our Group Finance team also based in the London office. Our ideal candidate will be experienced, proactive, highly organised, and passionate about delivering exceptional service. The nature of the role will require regular attendance in the London office with occasional working from home.

Responsibilities

• Administrative
• Act as main point of contact for reception, visitors, deliveries, and couriers
• Manage post, couriers, purchase orders, and company credit card expenses
• Monitor and replenish office supplies (stationery, kitchen, refreshments)
• Organise social and company events
• Support C‑Suite lunches, expenses, travel, and general administration
• Provide cover for Executive Assistants as required
• Ensure office cleanliness across meeting rooms, kitchen and common areas is maintained
• Health & Safety
• Ensure compliance with H&S policies and required training (e.g. fire wardens, first aiders)
• Manage risk assessments (fire, DSE, lighting, PAT testing, water)
• Maintain first aid supplies and defibrillator checks
• Deliver H&S inductions for new starters
• Maintenance, Repairs & Suppliers
• Respond promptly to office issues and coordinate repairs
• Ensure supplier relationships, contracts and renewals are managed
• Oversee cleaning services and ensure appropriate coverage
• Security
• Manage access control systems, including passes, fobs, and guest registration
• Maintain records for lockers, bike storage, and office distribution lists
• Meeting Room Management
• Coordinate booking, setup and logistics for on/off‑site meetings
• Manage room calendars and catering requirements
• Oversee large space reconfigurations and VC set‑up with IT
• Building Management
• Liaise with landlord and building management on issues and maintenance
• Attend tenant meetings and coordinate with facilities teams
• Group Finance Support
• Raising, tracking, receipting of POs (on D365 system)
• Maintenance of finance and ESG databases (e.g. completion of records)
• Routine/month‑end close file uploads
• Maintaining London office budget

Skills / Qualifications

• High levels of professional integrity with proven ability to manage confidential information
• Excellent communication and strong interpersonal skills
• Effective relationship building across all levels
• Strong attention to detail
• Fantastic organisation and coordination skills
• Strong numeracy skills

Experience:

• Strong experience and working knowledge of H&S, compliance, and building systems
• Experience of facility management of an office or building
• Proven ability of Microsoft Office (Advanced Outlook, Excel essential and D365 desirable)
• Experience working to tight deadlines and with conflicting demands
• Experience being solely responsible for running an office

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognises diversity and inclusion as fundamental to our vision of becoming the world’s most trusted testing partner. All suitably qualified candidates will receive consideration for employment on the basis of objective work‑related criteria and without regard to age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation or gender identity in accordance with the applicable governing laws.