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For Companies At a Glance
- Tasks: Support daily office operations and assist management with various administrative tasks.
- Company: Join Element Facilities Management, a growing company in Northamptonshire.
- Benefits: Competitive salary, part-time hours, and opportunities for growth.
- Why this job: Be part of a supportive team and make a real impact in a dynamic environment.
- Qualifications: Strong organisational skills and experience with Microsoft Office preferred.
- Other info: Perfect for those looking to kickstart their career in administration.
The predicted salary is between 24000 - 36000 £ per year.
Overview
We are looking for a proactive and organised Office Administrative Assistant to join our team. This role is central to supporting daily office operations, ensuring smooth communication, and assisting both management and field teams.
About Us
Element Facilities Management Ltd – Northamptonshire
Element FM is a growing facilities management company, providing reliable and cost-effective services across commercial and domestic sectors. We pride ourselves on professionalism, trust, and delivering outstanding results for our clients.
Responsibilities
- Handling incoming calls, emails, and general correspondence
- Scheduling appointments for the leadership team, meetings, and site visits
- Maintaining accurate records, files, and databases
- Supporting HR, finance, and compliance documentation
- Assisting with procurement, supplier coordination, and job scheduling
- Providing general administrative support to the management team
Skills & Experience
- Strong organisational and time management skills
- Excellent communication skills, both written and verbal
- Confident with Microsoft Office (Word, Excel, Outlook)
- Experience in an administrative or office support role (preferred)
- Ability to work independently and as part of a team
What We Offer
- Competitive salary (depending on experience)
- Part-Time, permanent role (Monday–Friday, office based in Northamptonshire)
- Opportunity to grow within a dynamic facilities management company
- Supportive team environment
How to Apply
Please send your CV and a short cover note via LinkedIn or to ben@elementfm.co.uk
Job Details
- Seniority level: Entry level
- Employment type: Part-time
- Job function: Administrative
- Industries: Facilities Services
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Office Administrative Assistant employer: Element Facilities Management Limited
Contact Detail:
Element Facilities Management Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Element FM and understanding their values. Show us that you’re not just another candidate but someone who genuinely wants to contribute to our supportive team environment.
✨Tip Number 3
Practice your communication skills! Since this role involves handling calls and emails, consider doing mock interviews with friends or family to boost your confidence and polish your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our dynamic facilities management company.
We think you need these skills to ace Office Administrative Assistant
Some tips for your application 🫡
Craft a Catchy CV: Make sure your CV stands out! Highlight your organisational skills and any relevant experience in administrative roles. Tailor it to show how you can support our team at Element FM.
Nail the Cover Note: Your cover note is your chance to shine! Keep it concise but engaging, explaining why you're the perfect fit for the Office Administrative Assistant role. Show us your personality!
Show Off Your Skills: Don’t forget to mention your proficiency with Microsoft Office and any other tools you’re comfortable with. We love a tech-savvy candidate who can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at Element Facilities Management Limited
✨Know the Company
Before your interview, take some time to research Element Facilities Management Ltd. Understand their services, values, and what sets them apart in the facilities management sector. This knowledge will help you tailor your answers and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Administrative Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything on track.
✨Practice Communication
Since excellent communication is crucial for this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror. Focus on being concise and confident in your responses.
✨Familiarise Yourself with Microsoft Office
Given that the job requires proficiency in Microsoft Office, brush up on your skills, especially in Word, Excel, and Outlook. If you can, prepare to demonstrate your knowledge during the interview by discussing how you've used these tools in previous roles.