Role Profile: Finance & Accounts Administrator
Electroquip is a specialist supplier of explosion-proof and intrinsically safe electrical equipment, serving industrial clients across the UK and internationally. We are a small, close-knit team based at Eurolink Estate, Sittingbourne, where everyone plays a meaningful role in the smooth running of the business.
This is a varied and hands-on accounts role, suited to someone who enjoys working independently, takes ownership of their responsibilities, and thrives in a busy SME environment. You will be responsible for the day-to-day management of our purchase and sales ledgers, financial administration, and providing general accounts support.
- Process and post supplier invoices accurately and in a timely manner.
- Reconcile supplier statements and resolve discrepancies.
- Process supplier payments in line with supplier statements, including payment runs via NatWest online banking.
- Maintain and update supplier records.
- Manage petty cash where applicable.
- Raise and issue customer invoices.
- Allocate customer receipts and maintain accurate customer accounts.
- Chase outstanding debts and follow up on overdue accounts.
- Produce monthly statements to customers.
- Reconcile customer accounts and resolve queries promptly.
- Perform daily bank reconciliations.
- Process and reconcile BACS payments.
- Reconcile card transactions, including WorldPay and PayPal receipts.
- Maintain an accurate and up-to-date cash book.
Payroll Support
- Liaise with the external payroll provider to ensure accurate and timely payroll processing.
- Provide employee data as required, including starters, leavers, and changes to hours or pay.
- Assist with auto-enrolment administration and pension contributions.
Filing & Record Keeping
- Maintain organised and accurate financial records, both digital and physical.
- Ensure all documents are filed promptly and consistently in line with company procedures.
- Support any system or process changes as required, including data entry, record checking, and process documentation.
General Accounts & Administration
- Assist with month-end and year-end processes.
- Support the preparation of management accounts and financial reports as required.
- Liaise with the external accountant and provide information as requested.
- Handle general accounts queries from suppliers, customers, and internal team members.
- Carry out general administrative duties as required to support the smooth running of the office.
Person Specification
- Previous experience in an accounts or bookkeeping role, ideally within an SME environment.
- Proficiency in Sage Line 50 or a similar accounting package.
- Competent in Microsoft Office, particularly Excel and Outlook.
- Strong understanding of purchase and sales ledger processes.
- Experience of bank reconciliation and general bookkeeping.
- Keen eye for detail with a methodical, organised approach to work — demonstrates a high level of accuracy and takes ownership of errors, escalating promptly where needed.
- Ability to manage own workload and prioritise effectively.
- Good communication skills, both written and verbal.
- Reliable, trustworthy, and professional in approach.
- Experience within a trade, distribution, or e-commerce business.
- Familiarity with Xero.
- AAT qualification or equivalent.
#J-18808-Ljbffr
Accounts & Finance Administrator (part time) in Sittingbourne employer: Electroquip
Electroquip is an excellent employer that values flexibility and teamwork, making it an ideal place for experienced finance professionals seeking part-time opportunities. With a strong focus on employee collaboration and a commitment to customer satisfaction, you'll find a supportive work culture that encourages personal growth and development. Located in Sittingbourne, Kent, our close-knit team ensures that every member's contribution is recognised and valued, fostering a rewarding environment for all.
