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For Companies At a Glance
- Tasks: Support a dynamic team by managing communications, logistics, and office operations.
- Company: A vibrant trading firm located in luxury offices near Liverpool Street.
- Benefits: Opportunity for permanent role, collaborative culture, and professional growth.
- Why this job: Join a fast-paced environment where your contributions directly impact the team's success.
- Qualifications: Strong communication skills and experience in administrative roles are essential.
- Other info: Perfect for self-starters looking to thrive in a supportive, energetic workplace.
Our client, a City based trading firm in luxury offices close to Liverpool Street station are recruiting (this role could go perm for the right candidate however the immediate requirement is a temp who can commit until further notice) Office Assistant/Team Assistant.
The culture is highly collaborative, bringing together traders, technologists, and development teams.
The Role:
We are seeking a proactive, detail-oriented Office Administrator/Assistant to join the dynamic London office.
This role is ideal for a candidate who thrives in a fast-paced, collaborative environment and is eager to take on a diverse range of responsibilities.
As an Office Administrator/Assistant, you will play a key role in ensuring the smooth operation of the office while supporting the teams with efficiency and professionalism. The ideal candidate is a self-starter, capable of managing multiple priorities and contributing to the firm’s success in a meaningful way. If you’re excited by a role that combines operational excellence with opportunities to take initiative, this is the place for you.
What You’ll Do:
- Manage incoming calls, emails, and enquiries, ensuring professional communication and timely follow-up.
- Greet and assist visitors, maintaining a welcoming environment and managing security protocols, including logging visitors and contractors.
- Oversee calendar management for meeting rooms and coordinate logistics for internal and external meetings.
- Ensure the office is fully equipped and operational, including managing supplies, stationery, kitchen inventory, and hot desk allocations.
- Collaborate with housekeeping and facilities teams to maintain a clean, organised, and professional office environment.
- Handle incoming and outgoing mail, packages, and courier services, including coordinating with external providers (e.g., couriers, taxis, FedEx).
- Support the trading team with logistical arrangements, such as restaurant bookings, external broker meetings, and travel coordination for inter-office visitors.
- Facilitate onboarding and off boarding processes, ensuring a seamless experience for new and departing employees.
- Take ownership of special projects and initiatives, contributing to operational improvements and team objectives.
- Provide administrative support to management and other teams during peak periods or as needed.
What We’re Looking For:
- Exceptional verbal and written communication skills, with a high level of proficiency in English and a professional demeanour.
- Proven experience in administrative or office coordination roles, with a strong understanding of operational processes.
- Advanced proficiency in Microsoft Office Suite and excellent organisational and keyboarding skills.
- Ability to work independently, prioritise effectively, and adapt to changing demands in a fast-paced environment.
- Strong collaboration skills, with a team-oriented mindset and a commitment to putting the firm’s goals first.
- A proactive approach to problem-solving and a keen eye for detail.
If you are keen to hear more details – please apply via the link in the first instance.
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Temp to Perm Office Assistant employer: Elbrus Partners Office & Professional
Contact Detail:
Elbrus Partners Office & Professional Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temp to Perm Office Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Assistant role, and who knows? They might just have the inside scoop on openings that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company culture and be ready to discuss how your skills align with their needs. Practise common interview questions and think of examples that showcase your organisational skills and teamwork.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could lead to a permanent position. Keep an eye on our listings and make sure your application stands out by tailoring it to each role.
We think you need these skills to ace Temp to Perm Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant roles that showcase your ability to thrive in a fast-paced environment.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're excited about this role. Share specific examples of how you've contributed to team success in previous positions, and don’t forget to mention your proactive approach!
Show Off Your Communication Skills: Since exceptional communication is key for this role, ensure your written application is clear, concise, and free of errors. This is your chance to demonstrate your professionalism right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Elbrus Partners Office & Professional
✨Know the Company Culture
Before your interview, take some time to research the trading firm’s culture. Since they value collaboration, think of examples from your past experiences where you worked well in a team. This will show that you understand their environment and can fit right in.
✨Showcase Your Organisational Skills
As an Office Assistant, being organised is key. Prepare to discuss how you manage multiple tasks and priorities. Bring specific examples of how you've successfully handled busy periods or complex projects in previous roles to demonstrate your capability.
✨Practice Professional Communication
Since exceptional communication skills are a must, practice articulating your thoughts clearly and professionally. You might even want to role-play common interview questions with a friend to ensure you come across as confident and articulate during the actual interview.
✨Prepare for Practical Scenarios
Think about the day-to-day responsibilities of the role and prepare for situational questions. For instance, be ready to explain how you would handle a last-minute meeting request or manage office supplies. This shows you’re proactive and ready to tackle challenges head-on.
