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- Tasks: Provide essential administrative support to dynamic teams and senior leaders.
- Company: Join Elanco, a global leader in animal health dedicated to innovation.
- Benefits: Enjoy a diverse work environment with opportunities for growth and development.
- Why this job: Make a real impact on animal health while enhancing your professional skills.
- Qualifications: Experience supporting senior leaders and strong organisational skills required.
- Other info: Be part of a team that values diversity and champions new ideas.
The predicted salary is between 28800 - 43200 £ per year.
At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment.
Your role: The Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus to support the Site Leader (Executive Director) but must coordinate and operate cohesively with colleagues at various levels across the Speke site.
Your Responsibilities:
- Calendaring & Meeting Coordination: Proactively manage daily calendars for multiple business partners; coordinate complex meetings on and off site, including conference room scheduling, equipment setup, materials preparation, and catering logistics.
- Travel & Expense Management: Arrange domestic and international travel, including multi-city itineraries; oversee passport and visa needs; and process complex, multi-currency expense reports with timely, accurate reconciliation of corporate and personal accounts.
- Administrative Operations & Documentation: Independently create and edit documents, spreadsheets, and presentations; maintain distribution lists, databases, and collaboration sites; track and complete requests from multiple partners with a high level of organization and accuracy.
- Cross-Functional Support & Collaboration: Provide guidance to non-supported partners on administrative procedures; assist with pre-boarding and onboarding tasks; host external visitors; participate in business meetings for context and alignment.
- Professional Excellence & Continuous Improvement: Build strong working relationships, adapt quickly to evolving systems and processes, identify productivity enhancements, and demonstrate independent, high-energy performance in a fast-paced environment.
What You Need to Succeed (minimum qualifications): Proven experience supporting senior leaders (Director / Executive level), ideally in a manufacturing, industrial, or regulated environment. Strong organisational skills, attention to detail, and ability to work under pressure. Excellent communication skills and high emotional intelligence. Advanced MS Office skills; experience with HR/Finance systems is a plus.
What will give you a competitive edge (preferred qualifications): Act as a trusted administrative partner to the Site Director, anticipating needs, prioritising requests, and exercising sound judgement in a fast-paced manufacturing environment. Handle confidential and sensitive information with a high level of discretion and professionalism.
Location: Speke, UK on site. Don’t meet every single requirement? At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don’t necessarily meet every requirement, we encourage you to apply.
Administrative Assistant (Full-time / Part-time) in Liverpool employer: Elanco
Contact Detail:
Elanco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Full-time / Part-time) in Liverpool
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Elanco on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Elanco's values and recent projects. Show us that you’re not just another candidate; demonstrate how your skills align with their mission of enriching life through animal health.
✨Tip Number 3
Practice common interview questions but also be ready for situational ones. Think about how you’ve handled challenges in previous roles, especially in fast-paced environments, and share those stories with us!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows us that you’re genuinely excited about the opportunity.
We think you need these skills to ace Administrative Assistant (Full-time / Part-time) in Liverpool
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your experience supporting senior leaders and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Organisational Skills: Since this role is all about coordination and support, give us examples of how you've managed calendars, meetings, or travel arrangements in the past. We love seeing those organisational skills in action!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your experiences and achievements. We appreciate clarity!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Elanco
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant position at Elanco. Familiarise yourself with key tasks like calendaring, travel management, and document preparation. This will help you demonstrate your knowledge and show how your skills align with their needs.
✨Showcase Your Organisational Skills
Elanco values strong organisational skills, so be ready to discuss specific examples from your past experiences where you successfully managed multiple priorities. Prepare to explain how you keep track of tasks and ensure nothing falls through the cracks, especially in a fast-paced environment.
✨Communicate Effectively
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen actively and respond thoughtfully to questions. This will showcase your emotional intelligence and ability to collaborate with various stakeholders.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think of situations where you had to handle confidential information or coordinate complex meetings. Be ready to explain your thought process and the outcomes of your actions, as this will highlight your suitability for the role.