Administrative Assistant in Liverpool

At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. Making animals’ lives better makes life better – join our team today!

Your role: The Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus to support the Site Leader (Executive Director) but must coordinate and operate cohesively with colleagues at various levels across the Speke site. This position requires coordination with business unit colleagues, the administrative assistant community, and internal/external business partners and/or vendors.

Your Responsibilities:

• Calendaring & Meeting Coordination: Proactively manage daily calendars for multiple business partners; coordinate complex meetings on and off site, including conference room scheduling, equipment setup, materials preparation, and catering logistics.
• Travel & Expense Management: Arrange domestic and international travel, including multi-city itineraries; oversee passport and visa needs; and process complex, multi-currency expense reports with timely, accurate reconciliation of corporate and personal accounts.
• Administrative Operations & Documentation: Independently create and edit documents, spreadsheets, and presentations. Gathering data and KPIs from systems in order to do so; maintain distribution lists, databases, and collaboration sites; track and complete requests from multiple partners with a high level of organization and accuracy; Complete HR and Finance tasks within respective Administrative systems.
• Cross-Functional Support & Collaboration: Provide guidance to non-supported partners on administrative procedures; assist with pre-boarding and onboarding tasks; host external visitors; participate in business meetings for context and alignment; and serve as backup support for other administrative assistants as needed.
• Professional Excellence & Continuous Improvement: Build strong working relationships, adapt quickly to evolving systems and processes, identify productivity enhancements, complete all management-driven tasks (training, time entry, performance goals), and demonstrate independent, high-energy performance in a fast-paced environment.

What You Need to Succeed (minimum qualifications): Proven experience supporting senior leaders (Director / Executive level), ideally in a manufacturing, industrial, or regulated environment. Strong organisational skills, attention to detail, and ability to work under pressure. Excellent communication skills and high emotional intelligence. Advanced MS Office skills; experience with HR/Finance systems is a plus.

What will give you a competitive edge (preferred qualifications):

• Executive & Site Leadership Support: Act as a trusted administrative partner to the Site Director, anticipating needs, prioritising requests, and exercising sound judgement in a fast-paced manufacturing environment. Support preparation for leadership meetings, site reviews, audits, and senior leadership visits, including agendas, materials, and follow-ups. Handle confidential and sensitive information with a high level of discretion and professionalism.
• Manufacturing Site Coordination: Coordinate logistics for site visits, audits, inspections, and town halls, ensuring compliance with site safety and access requirements. Work closely with Operations, Engineering, Quality, HR, Finance, and Supply Chain teams to support site priorities and leadership rhythms.
• Autonomy & Judgement: Independently manage competing priorities, assess urgency, and make day-to-day decisions to ensure smooth site and leadership operations. Proactively identify issues or conflicts and propose solutions before escalation is required.

Additional Information: Location: Speke, UK on site. Don’t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don’t necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.